Job Description

Job no: 548597
Contract type: Temporary Appointment
Duty Station: Jakarta
Level: G-6
Location: Indonesia
Categories: Social and Economic Policy

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, commitment

Under the supervision of Social Policy Specialist (Public Finance for Children), the Planning Associate will provide administrative support in the coordination with the other UN agencies participating in the Joint SDG Fund on Innovative Financing, to ensure that public finance and innovative financing are dedicated to supporting all children to achieve their full potential, not leaving a single child behind. This post will be based in Jakarta, Indonesia.

How can you make a difference?

The incumbent will perform the following tasks:

• Support promoting linkages and facilitate the programme implementation at national and sub-national levels under the Annual Work Plan of Social Policy Section, particularly on Output 6.1 and 6.2 (work with field offices for programme coordination and monitoring).

• Facilitate the development of programme cooperation agreements (PCAs), contracts (individual/ institutional) by providing information and drafting selected sections of it.

• Ensure the timely and accurate recording and administrative processing of government and NGO’s proposals and requests for direct cash transfers (DCTs).

• Conduct programme monitoring in UNICEF and United Nations partners’ focus districts for cash and supplies and informing team-members on the status.

• Help conduct regular spot checks of partner’s projects to assess their financial record-keeping, expenditure controls and reporting systems.

• Monitor and track the efficient distribution of supplies required for effective programme delivery.

• Support the programme section in researching, compiling, and analysing qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate programme delivery as well as preparation of reports, working papers and presentations.

• Carry out transactions in VISION to ensure programme results, activities and programme coding are as per annual work plans (AWPs) and make amendments and alterations as per section revisions when necessary.

• Carry out transactions in VISION pertaining to grants and programme-related items for her/his section including, but not limited to, registering grant allotments, and tracking expiring programme grants.

• Prepare monitoring and reporting information for the supervisor and team on agreed performance indicators to drive more efficient management and accountability for results.

• Regularly monitor budgets and financial expenditures of section by employing applicable tools, ensuring compliance with UNICEF rules and regulations, keeping supervisor(s) informed and advised on actions for decisions and/or follow ups.

• Help prepare periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.

• Support capacity development activities related to programme development by preparing training materials and participating in exercises.

To qualify as an advocate for every child you will have…

• Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.

• Minimum 6 years administrative or clerical work experience is required.

• Familiarity with government and administration regulations and experience working with sub-national governments is considered an advantage.

• In-depth knowledge of administration systems which underpin UNICEF country office programme/project operations, including monitoring and evaluation processes

• Strong organizational, planning, and prioritizing skills and abilities

• High sense of confidentiality, initiative, and good judgment

• Ability to work effectively with people of different national and cultural backgrounds

• Strong office management skills

• Strong attention to detail

• Ability to effectively manage the section’s material resources and monitor its budget.

• Good analytical skills.

• Experience using MS Word, Excel, PowerPoint, and other UNICEF software, such as SharePoint.

• Prior experience in programme support functions is an asset

• Relevant experience in a UN system agency or organization is considered as an asset.

• Fluency in English and Indonesian are required. Knowledge of another official UN language or local language of the duty station is considered an asset.

Terms of Reference - TA GS6 Planning Associate_for TMS.pdf

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

• Builds and maintains partnerships
• Demonstrates self-awareness and ethical awareness
• Drive to achieve results for impact
• Innovates and embraces change
• Manages ambiguity and complexity
• Thinks and acts strategically
• Works collaboratively with others

To view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

This position is not considered an elevated risk role. However, UNICEF reserves the right to conduct further vetting/ assessment within the scope of child safeguarding as appropriate.

Remarks: The screening of your application will be conducted based on the information in your profile. Before applying, we strongly suggest that you review your profile to ensure accuracy and completeness. Only shortlisted candidates will be contacted and advance to the next stage of the selection process. For information on compensation and benefits provided by UNICEF, please see the following link: https://www.unicef.org/careers/compensation-benefits-and-wellbeing This vacancy is open for Indonesians only.

Advertised: 21 Feb 2022 SE Asia Standard Time
Deadline: 06 Mar 2022 SE Asia Standard Time