Job Description

Requisition ID: 253989

Requisition Posting End Date: 05/10/2022

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact.

We serve the Infrastructure; Nuclear, Security & Environmental; Energy, and Mining & Metals markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel are our values – ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants – integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.

What we offer
At Bechtel we offer a competitive salary package with the opportunity for flexible working to achieve greater work-life balance. Employee wellbeing is at the centre of our business promoted though private health cover and access to a leading employee assistance program. Bechtel is committed to offering you the benefits and resources to live healthy lives.

Project Overview

Pluto Train is the expansion of a second LNG train at the existing Pluto LNG onshore facility. Pluto Train 2 will process Scarborough gas and have an LNG capacity of ~5 million tonnes per annum. As part of the construction of Pluto Train 2, additional domestic gas infrastructure will be installed to increase capacity to ~225 Terajoules per day.

On 1 January 2022, Woodside issued Full Notice to Proceed (FNTP) to Bechtel (Western Australia) Pty Ltd and Bechtel International, Inc (Bechtel) for the Pluto Train 2 Project Engineering, Procurement and Construction (EPC) scope of work.

Woodside is Australia’s leading natural gas producer, and Bechtel is excited to be working with this key customer to help meet the increasing global demand for LNG as a transitional energy source.

51 modules for the Train 2 gas processing train will be constructed at a Module Assembly Yard located in Batam Island, Indonesia.

Bechtel is seeking a Document Control Lead to join the Pluto Train 2 Module Assembly Team in Batam Island, Indonesia.

Position Overview

Supports the module assembly team project and the document control department in a wide variety of activities that include supervising all the tasks within document management and/or records management, overseeing input of data using an electronic document management system, Aconex, within a timely and accurate manner, maintaining configuration control of project records. Responsibilities entail use of judgment and initiative within guidelines of well-defined scope; independently follows procedures, works under general supervision. May have access to confidential data. Contributes and adheres to company and department policies and objectives. Strives to maintain Bechtel’s “Zero Accident” philosophy through personal safe behavior/work practices and by being aware of surroundings and activities that may be potential safety hazards and takes steps to correct or minimize the hazards.

What you bring

• Supervise and provide direction to staff, including daily assignment of tasks, instruction, and evaluations of progress.
• Supports the implementation and development of Document Management work processes.
• Supports the implementation and development of records turnover and closeout processes.
• Assist in hiring process of new staff.
• May develop and train Document Management, Records and Agency staff in new processes.
• Prepares performance reviews of personnel in area of responsibility or provides input for others as necessary.
• Develops written desktop instructions.
• Recognizes deficiencies in desktop instructions and ensures corrections are made in a timely manner.
• May assist in development of Aconex training material and conduct training classes to project personnel.
• Perform procedure reviews to ensure compliance with Document Management and Records requirements.
• Troubleshoot data anomalies, and/or report discrepancies.
• Produce reports using standard office automation tools such as MS Excel and Word.
• May assemble and compile data to assist in process development.
• Maintain filing system and record copies of project documents as directed by supervisor.
• Coordinate and assist with the archival of hard copy documents, including onsite storage, in addition to preparation needs necessary for offsite storage.
• Maintain proper document configuration management in support of Engineering and Construction.
• Interface on a routine basis with a variety of project personnel providing support/responding to questions.
• Keep abreast of department technologies, techniques, and services relevant to area of responsibility and make recommendations for work process improvements, procedures and practices.
• Provide general and technical support to project personnel in the use of Aconex and other software used by Document Management.
• Adjust priorities according to direction.
• Operate standard office equipment, including automation tools.
• Assign document numbers and enter related pertinent information into the Aconex as required.
• Scan documents and perform quality control checks of scanned images and data entry.
• Perform data entry to produce and maintain logs, transmittals, and track documentation as required within Bechtel’s electronic document management system (Aconex) and other applications.
• Process numerous documents, maintaining data integrity though a variety of procedural steps in accordance with well-defined procedures and guidelines.
• Assemble, copy, and distribute documentation packages; prepare and process records for scanning and/or archiving.
• Ability to work overtime and/or hours outside of the normal work periods.
• Other duties as assigned by supervisor.
• Ability to lift items weighing up to 50lbs.

About you

• Bechtel Certifications & Designations Skill
• Basic Safety Awareness
• Proficiency Level: Yes
• Industry Experience Skill:
• Oil, Gas & Chemical Experience
• Proficiency Level: 4 – 9 years
• Advanced Document Management Systems Skill:
• EDMS, preferably, Aconex and Electronic Markup Tool
• Proficiency Level: Advanced
• Office Automation Skills Skill:
• Microsoft Word, Excel and Outlook
• Proficiency Level: Intermediate

Our commitment
Bechtel’s Vision, Values and Covenants commit us to the ideals of fairness, diversity, inclusion, trust among others. These values help define our culture and the positive impact we aspire to make in the world through our people and projects. At our project sites and offices, we have many colleagues from different nationalities, religions, and backgrounds working together to accomplish amazing things.

All qualified applicants will receive consideration without regard to race, religion, sexual orientation, gender perception or identity, nationality, age, military, or veteran, marital or disability status.

Candidates will be appropriately qualified, demonstrate a strong safety focus and value the development and maintenance of client relationships. Sound communication skills and the ability to work effectively within a team environment are essential.

If you are looking for a challenging and rewarding career with global opportunities, then this could be the role for you.

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Shaping tomorrow together

Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through four global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; and Mining & Metals. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.
www.bechtel.com

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.

In accordance with Bechtel's duty to provide and maintain a safe workplace for our employees and to safeguard the health of our families, customers, and visitors, we have adopted mandatory COVID-19 safety protocols for each work location, which may include a vaccination or testing requirement. Please speak with your Bechtel recruiter to determine which protocols apply to the work location for the job you are seeking.