1) Job Purpose:
Plan, Direct and Monitor MIS & Accounts preparation, development proper systems & control to achieve the targets of the unit. Ensure Audits and Taxation requirement at proper time and adhere to statutory compliance. Understand and Implement FI and CO modules of SAP.
2) Dimensions:
Business/SBU/Unit Revenue
Business Workforce Number
Unit Workforce Number
Function Workforce Number
Department Workforce Number
Management - 5 Staff - 11 Worker - 2 Contract - 1
Other Quantitative and Important Parameters for the Job: Budgets/ Volumes/No. of Products/Geography/ Markets/ Customers or any other parameter
Accounts Payable No. of Vendors = 1029 No. of Contractors = 122 General Ledger No. of accounts = 300 Tax Compliance (Input Tax) Rp. 180 Billion PA / US$ 18 Mn PA No. of banks ( Purwakarta ) 2 Nos. Sales Accounting No. of customer accounts = 103 No. of invoice generated in one FY = 4750 Tax Payment - Art.21 & Art.23 No. of employees Art. 21 = 1400 No. of service providers Art. 23 = 120
3) Job Context & Major Challenges:
Job Context: BUSINESS: PULP AND FIBRE The production of Viscose Staple Fibre (VSF) was first started in 1954 with a small capacity of 5 KTPA at Nagda (India). Today, VSF is a core business for Aditya Birla Group. It presently enjoys 23% global market share with production of 566 KTPA. The Group s VSF business operates through its three companies Grasim (India), Thai Rayon (Thailand) and Indo Bharat Rayon (Indonesia) which also oversees operations at Birla Jingwei Fibres, China. The group has also concurrently expanded its presence in Dissolving grade Pulp production to support the raw material requirement of its VSF operations. The group has two Pulp Plants in Canada and one in India. It has initiated a Pulp and Plantation project in Laos to strengthen its backward integration. PT. INDO BHARAT RAYON: Established in 1980, PT. Indo-Bharat Rayon (IBR) pioneered the production of VSF in Indonesia. The Company s plant situated at Purwakarta in West Java, commenced commercial production in 1982 with a modest capacity of 16,500 TPA and through strategic investments in expansions over the years, today has an installed capacity of over 191625 TPA and has become one of the world s largest manufacturers of VSF at a single location. Marketed under the brand name of `Birla Cellulose . The Company p roduces a wide range of VSF in engineered specifications for textiles and non-woven applications. Today, IBR not only has a dominant share of the domestic market but also caters to customers in USA, Europe, Turkey, Korea, Japan, South Korea, China, Morocco, Philippines etc. The Company also produces chemicals like Anhydrous Sodium Sulphate and Sulphuric Acid. Anhydrous Sodium Sulphate is widely used in detergent, textile dyeing, glass, pulp and paper industries. IBR has a Captive Power Plant which makes it self reliant for its requirement of steam and power. Job Challenges: Ensure timely preparation of Accounts & MIS Reports with scarce manpower Fulfill all statuory and legal requirements related to VAT, TDS and Expats at Factory location to uphold company s staus of good tax payer in Indonesia in a bureaucratic system of the country. Preparing Planning and Budgeting and MIS of one of the largest plants of VSF at single location in accurate and timely manner pose a challenge. Using SAP to full potential post its implementation.
4) Key Result Areas/Accountabilities:
Key Result Areas/Accountabilities
Supporting Actions
1. Financial Accounts - Ensure efficient and effective compliance of financial system and process for timely preparation of Accounts, MIS & Audit
Direct & monitor timely preparation of Accounts Ensure timely preparation of MIS for Management review and decision Develop proper systems & procedures and review from time to time for improvement
2. Monitor & ensure reporting deadlines are met (internal and regulatory).
Review all reports for completeness & accuracy Ensure adherence to Accounting Standards.
3. Review & recommend all month end schedules that analyze and prove related income and expense accounts.
Monitoring of all journal entries, reconciliation and work schedules. Periodic review of all income & expenses accounts.
4. Assemble, compile, analyze and reconcile financial and organization
Review management packages detailing results of operations for current period. Perform periodic financial
data for presentation to management.
and variance analysis.
5. Act as a liaison with internal and external auditors.
Co-ordinate with Internal departments for timely submission of data. Ensure that intent / entries are correctly understood.
6. Tax Compliances - To ensure compliance with VAT regulations and TDS(Art.23 & 26), preparation and filing return of Employees Income
Tax (Art.21)
Monitor & review compliance of tax laws relating to Deduction/ Deposit/ Filing of Returns Organize timely completion of Tax Audit Art.21, 23, 26 & VAT Liaison with Local Tax Officials to maintain good Business relations
7. Ensure Proper utilization of FICO module post implementation so as to ensure its full potential
Review & suggest areas of improvement in the system for better work environment. Visualize, recommend future needs of business and ensure timely incorporation in system. Ensure smooth functioning of department after implementation by imparting training to all members of department.
8. Internal fund flow management at Plant - Plan & ensure management of inflow and outflow funds for smooth operation of plant.
Review funds availability at plant and forecast inflow & outflow during the month. Negotiate with banks for best rates of interest for short term deposits to place surplus funds.
5) Job Purpose of Direct Reports:
Job Purpose
Position No.
Plan, direct and monitor Financial Accounting System, MIS, P&B preparation, Audits and Taxation requirement and development of proper systems & control to achieve the Unit s objective in terms of time limit and compliance to statutory regulations.
00032078
Check and Control General Ledger including Account Payable and Local Salary & Wages. Responsible for monthly and yearly closing of General Ledger, Printing of Trial Balance and Reconciliation of Cash, Bank and Suppliers Account. Prepared Project Statement, Block &
Overhauling Statement and Gratuity Statement
00037881
To handle the general accounts of the company for its activities in Jakarta office.
00075613
00150575
00150651
00150652
6) Relationships:
Relationship Type
(Internal or External)
Frequency & Nature
Internal
1. President Director 2. Marketing 3. Purchase 4. Stores / Raw Material 5. Transport 6. Civil 7. Technical Departments 8. Business Cell 9. Group Units 10. Management Service Frequency: Need based Need based Regular Regular Regular Regular Regular Need based Need based Need based Nature: Management reports. Ughai etc. Vendor s payments Vendor s payments Vehicle running & maintenance expenses Vendor s payments Vendor s payments Management Reports Account Reconciliation System
Improvement studies
External
1. Contractors 2. External Auditors 3. Govt. Authorities Frequency: Need based Need based Need based Nature:
Payments Audit Taxation etc
7) Organizational Relationships:
Position that It reports
into
Position and its peers (NoP
= 12)
Position/s that reports into (NoP
= 6)
FH F & C
SH A/cs & MIS
DH IT
DH Stores & Warehouse
SH Finance & Accounts
DH Finance & Accounts
SH Purchase
FLO Secretary
FLO TRANSPORT
DH - Finance & Accounts
SH Finance
SH Finance
DH EXPORT & LOGISTIC
SH Sales A/c & Rec
SSHGen A/cs
FLO Accounts
SSH Tax
FLO RM Store import
FLO MIS BillPassing
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