Job Description

THE ASEAN SECRETARIAT

INVITES INDONESIAN CITIZENS OR ASEAN NATIONALS

WHO ARE ALREADY RESIDING AND ELIGIBLE TO WORK IN INDONESIA

TO APPLY FOR THE FOLLOWING VACANCY

SECURITY COOPERATION DIVISION 1 OFFICER

Background

The Association of Southeast Asian Nations (ASEAN) was founded in 1967 with the purpose of promoting

regional cooperation in Southeast Asia, in the spirit of equality and partnership and thereby contribute

towards peace, progress and prosperity in the region. It was proclaimed a Community through the “Kuala

Lumpur Declaration on ASEAN 2025: Forging Ahead Together”, signed by the ASEAN Leaders during their

27th Summit in November 2015, calling the ASEAN Community to work towards building a community that

is politically cohesive, economically integrated and socially responsible.

The ASEAN Secretariat was established in 1976 by the Foreign Ministers of ASEAN, with the basic function

of providing greater efficiency in the coordination of ASEAN organs and for more effective implementation

of ASEAN projects and activities, and envisioned to be the nerve center of a strong and confident ASEAN

Community.

In alignment with the Kuala Lumpur Declaration on ASEAN 2025, and key aspirations of the three pillars;

ASEAN Political Security Community (APSC), ASEAN Economic Community (AEC) and ASEAN Socio-

Cultural Community (ASCC), supported by the Department of Community and Corporate Affairs (CCA),

the ASEAN Secretariat is inviting qualified Indonesian citizens or ASEAN Nationals who are currently

residing and recruited in Indonesia to apply for the position of Security Cooperation Division 1 Officer

who will coordinate cooperation activities pertinent to transnational crime issues.

Duties and Responsibilities:

Reporting to the Senior Officer Security Cooperation Division 1, ASEAN Political-Security Community

Department, the Officer shall largely be responsible to:

1. Provide technical, administrative and substantive support with respect to Meetings under the

framework of ASEAN Ministerial Meetings on Transnational Crime (AMMTC) and other

relevant ASEAN Meetings as necessary.

Compile and/or draft the relevant documents such as briefing notes, talking points, presentations

and other reference documents.

Attend Meetings and assist the host country/organiser with Meeting preparations.

Assist with and/or draft meeting and/or mission reports.

Assist with the coordination of the preparation, service and follow-up actions and decisions of

Meetings.

Assist in facilitating communication and coordination with and among relevant internal and

external parties.

2. Provide technical and administrative support with respect to ASEAN programmes and

projects on transnational crime issues.

Assist in formulating, appraising, implementing and reporting programmes/projects.

Monitor and report the overall status of the projects.

Ensure project proposals submitted are aligned with ASEAN documents and procedures.

Liaise with project proponents and project management teams of the ASEAN Member States

and the Dialogue Partners.

3. Facilitate cooperation on cross-cutting issues on transnational crime, such as on terrorism,

trafficking in persons, cybercrime and border management in ASEAN.

Assist in facilitating cross-sectoral and cross pillar coordination and communication among

relevant ASEAN bodies.

Assist in monitoring the implementation of cross-sectoral and cross-pillar work plans.

Attend cross-sectoral and cross-pillar meetings on transnational crime-related issues.

4. Provide technical, administrative and coordination support for the

Division/Directorate/Department.

Assist in the preparation of the Division’s annual budget plan.

Develop and update internal reference documents and lists of focal points under the job

purviews.

Maintain repository of reports and other documents under the job purviews.

Update contents of the AMMTC and the ASEAN Directors-General of Immigration Departments

and Heads of Consular Affairs Divisions of the Ministries of Foreign Affairs (DGICM) sections in

the ASEAN Website.

Participate in and contribute to Divisional or Directorate meetings and exercises.

Perform other ad hoc tasks as assigned by the Senior Officer, Head of Division, Director, and

Deputy Secretary-General of the APSC, as necessary.

Qualifications and Experience:

Advanced degree in International Relations, Political Science, Security Studies, Criminology or an

appropriate related field or discipline; or Bachelor’s degree with a minimum of two (2) years working

experience in international relations and related areas.

Demonstrated commitment to teamwork and strong interpersonal skills to coordinate with multiple

stakeholders in a multicultural environment and international setting.

Demonstrated knowledge and policy, research and technical skills in the relevant area and the ability

to acquire them.

Demonstrated ability to plan and organise tasks and work flows, with proven ability for accuracy

under pressure and adherence to deadlines.

Demonstrated ability to develop, implement, monitor and review policy and procedures.

Proven skills in problem solving in a complex organisational environment and in work planning.

Ability to multi-task, work long and irregular hours, perform tasks outside the usual job scope, and

willingness to travel frequently on short notice.

Good command of English, written and spoken.

Competency in computer skills with adequate knowledge of Microsoft Office and Outlook where

relevant to the position.

Remuneration and Benefits:

Successful candidate will be offered a basic salary of IDR 16,835,950 and attractive remuneration package

including monthly transportation allowance, outpatient medical reimbursement, hospitalisation & life

insurance, annual bonus of a month’s basic salary, and gratuity. Subject to good performance during the

probation, the candidate will be offered a fixed term contract of three (3) years, inclusive of the 6-month

probationary period.

How to apply

Send your application to asean.hr@asean.org highlighting your suitability and potential contribution to the

position together with a detailed CV, certified true copies of educational certificates and transcripts,

and complete ASEC Employment Application Form attached with recent photograph. Applications

sent without ALL the documents mentioned above will NOT be considered.

Please indicate on the subject heading: Application for Security Cooperation Division 1 Officer.

Application documents should reach the ASEAN Secretariat by 10 December 2021. The Selection

Committee’s decision is final and only shortlisted candidates will be notified.