We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary:The work schedule for this position is:
Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
The incumbent provides temporary office and functional coverage for Foreign Service National employees and performs short-term assistance for special projects or periods of increased work levels in any Mission office to which incumbent is assigned. S/He provides secretarial and administrative support to various sections, as assigned within the Mission. Percentage of time dedicated to each specific function may vary depending on the particular assignment but in general 70% of time will be spent on clerical functions (scheduling; preparation of correspondence, reports, memos, and cables; filing: shredding; handling travel arrangements: handling incoming calls; greeting and escorting visitors; and other duties of this nature.) 30% of time will be spent on special projects (i.e. assisting with planning/preparation; visitor lists for special events, and other duties of this nature.)
EXPERIENCE: at least a minimum of 6 months secretarial/clerical experience is required.
(Please note that one credited year of working experience is equal to 40 hours/week x 52 weeks or 2080 hours.)
At least 2 years (60 semester hours) university or college studies is required.
Evaluations:Post may choose to add the phrase “This may be tested” after a language, skill, and/or ability. Review the VA template for specific information.
LANGUAGE: Good working knowledge in speaking/reading/writing in English and Bahasa Indonesia are required (This may be tested).
SKILLS AND ABILITIES Must be a quick learner and able to adapt to a variety of office settings. Proficiency with office computer software. Requires office management skills i.e. word processing, filling, drafting correspondence, etc. strong organizational skills with the ability to schedule, make travel arrangements, and coordinate projects.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
All applicants under consideration will be required to pass medical and security certifications.
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Indonesia may receive a compensation package that may include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
All candidates must be able to obtain and hold a Public Trust security clearance.
To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.
In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Indonesia.
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