Job Description

Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency: All Interested Applicants / All Sources.
For applicants who are USEFMs, the final grade/step for these positions will be determined by Washington DC. The proposed grade is FP-09.
Security Clearance Required: Public Trust - Background Investigation Appointment Type Permanent Appointment Type Details:

• Indefinite subject to successful completion of probationary period

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The U.S. Bi-Mission in Jakarta is looking for Administrative Clerk position in the Defense of Attaché Office (DAO).

Supervisory Position: No Relocation Expenses Reimbursed: No Travel Required: Not Required

Duties

The incumbent manages DAO outlook calendar; receives forwarded emails from DAO personnel, extracts information, adds to calendar, and sends out corresponding invitations. Scans faxes and invitations, then files and distributes via email as per appropriate. Maintain detailed logs and organized electronic and manual filing systems. Serve as primary receptionist for the DAO's main telephone line. Will need to take messages and contact DAO members via a variety of methods (email, SMS, telephone, in person). Updates telephone/contact list and distributes to DAO members. Manages DAO fax line - sends faxes and receives faxes. Check DPO mail, pouch mail, and internal Embassy distro twice daily. Submits work orders as directed for DAO residences and offices, including phones and IT equipment. Maintain tracking and suspense system for follow-up on all outstanding tasks. Serve as liaison between DAO operations staff and LES chauffeurs as needed. Provide other administrative support to DAO personnel as time allows. Purchase office supplies and/or order through General Service Office (GSO) procurements as required. Arrange restaurant and hotel reservations, travel arrangements, professional receptions, and gifts. Learns E2 system and assist DAO personnel in submitting travel vouchers. Process Tricare and school enrollments for DoD personnel. Assist as· required and supervised by the DAO personnel in coordinating logistical support for VIP visitors to include host nation officials, hotels, airports, restaurants, husbanding agents, et cetera. Tracks visas and related items for incoming personnel and personnel already on station. Coordinate with Human Resources Office (HRO) for visa approval. Assists as needed with FAO students. Attend embassy meetings as needed and take notes to distribute afterwards. Assist DAO personnel with check-in and clearing post.

Qualifications and Evaluations

Requirements:

EXPERIENCE: Two (2) years of prior experience working in an office with the demonstrated ability to perform the required tasks or equivalent experiences is required.

(Please note that one credited year of working experience is equal to 40 hours/week x 52 weeks or 2080 hours.)

JOB KNOWLEDGE: General knowledge of office management. Familiarity with locations of hotels, restaurants and other information about Jakarta.are required.

Education Requirements:

Minimum two years university or college studies is required.

Evaluations:

LANGUAGE:

• 
  Good Working Knowledge Speaking/Reading/Writing in English and Bahasa Indonesia are required. (This may be tested).

SKILLS AND ABILITIES:

• 
  Must be familiar with use of standard office equipment (computer, scanner, digital sender, calculator, fax). Ability to use the internet and the Department's Open Net. Work with the entire Microsoft Office suite. Ability to learn SharePoint (training will be afforded when possible}. Typing at a minimum of 40 words per minute with less than 2 errors per minute is required.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits: Agency Benefits:

• For EFMs, benefits should be discussed with the Human Resources Office.
• 
  The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

• 
  AEFM / USEFM who is a preference-eligible U.S. Veteran*

• 
  AEFM / USEFM

• 
  FS on LWOP and CS with reemployment rights **

• 
  IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Public Trust - Background Investigation clearance.

To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.

Required Documents:

Please provide the required documentation listed below with your application:

• 
  Proof of citizenship (KTP or passport for Indonesian citizens)
• 
  Transcript
• 
  Highest Education Certificate
• 
  Letter(s) of recommendation
• 
  List of references
• 
  DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• 
  SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Jakarta, Indonesia.