Job Description

Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency: For USEFM - FP is 09. Actual FP salary determined by Washington D.C.

Current Employees of the Mission - This includes U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); Declared Members of Household (MOHs), dependents of U.S. Personal Services Contract (USPSC) who are assigned under COM - All Agencies Security Clearance Required: Public Trust - Background Investigation Appointment Type Permanent Appointment Type Details: Indefinite subject to successful completion of probationary period Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is:

• 
  Full Time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time (4weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No Relocation Expenses Reimbursed: No

Duties

This position provides a range of administrative assistance to the Overseas Criminal Investigations Office (OCI). This position also entails transporting OCI staff members on official duties to meetings with Indonesian law enforcement and Immigration officials and private sector security contacts throughout Indonesia using vehicles from the OCI fleet. The Administrative Assistant / Chauffeur maintains regular contact with host nation counterparts to facilitate timely entry to requested venues. The incumbent supports the OCI office for administrative resources and activities, including but not limited to, scheduling venues, procurement and supply purchasing, maintenance of vehicle and / or office equipment, information technology and systems, financial admin related to specific duties, and travel needs.

Qualifications and Evaluations

Requirements:

EXPERIENCE: Minimum two years of administrative or clerical work experience that includes at least one year of professional driving experience is required.

Education Requirements:

EDUCATION: Completion of two years of college (university) studies is required.

Evaluations:

LANGUAGE: Good Working Knowledge of both English and Indonesian languages is required. (This may be tested).

SKILLS AND ABILITIES: Good working knowledge of Microsoft Office Suite (Word, Excel, Power Point, Outlook) to create documents, spreadsheets and to maintain and update databases. Basic financial administration and budgeting skills. Uses DOS specific proprietary software and other web-based systems. Ability to work under pressure, to prioritize, and exercise independent judgement for different aspects of tasks, workshops and other events. Maintains effective working relationships, at different levels, across multiple offices at Post. Good interpersonal skills are required when dealing with with host government officials, visitors, and the public - whether in person, online, and on the phone. Must have excellent time management skills to cope with the diversity of work and deadlines. Driving - Possession of valid Indonesia Motor Vehicle Driving License (SIM B1). (Driving skills may be tested).

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits: Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Jakarta, Indonesia may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

For the current COVID-19 Requirements please visit the following link.

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

• 
  IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

COVID-19 Requirements for Eligible Family Members
As required by Executive Order 14043, Eligible Family Members who will be employed on a Family Member Appointment (FMA) or a Temporary Appointment (TEMP) are required to be fully vaccinated against COVID-19 regardless of the employee’s duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law. If selected for the position, the agency will provide you additional information regarding what information or documentation will be needed and how you can request a medical or religious accommodation.

Eligible Family Members who will be employed on a Personal Services Agreement and compensated under the USG pay plan will be required to attest to their vaccination status using the Vaccine Attestation Form. If you are not fully vaccinated or decline to provide this information, you will be required to demonstrate proof of a negative COVID-19 test completed within 72 hours of entry to a Mission facility and comply with enhanced COVID-19 mitigation protocols. If selected for the position, the agency will provide you additional information regarding these requirements.

COVID-19 Requirements for Local Candidates
Candidates who will be employed on either a Personal Services Agreement or a direct hire appointment and compensated under the Mission’s Local Compensation Plan will be required to follow all Mission COVID-19 policies applicable to Locally Employed Staff. If selected for the position, the agency will provide you additional information regarding these requirements.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Public Trust clearance.

To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.

Required Documents:

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

• Proof of Citizen (KTP/SIM)
• University College Studies with transcript
• Driver’s License (SIM B1)
• Certificate or License

Eligible Family Member Applicants:
• Copy of Sponsor's Orders/Assignment Notification (or equivalent)

• Passport copy
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Jakarta, Indonesia.