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Job Description

Executive Assistant/Secretary to President Director, Indonesia

Do you want to make a positive impact on the world? Sustainable development is at the heart of everything we do.
Seventy-five years ago, we created a home for creative thinkers seeking to solve the world’s biggest challenges. Today, a collective of 16,000+ Arupians gather across the globe from 140 different countries to build a sustainable future.
We strive to create an inclusive environment and give everyone a voice. Diversity drives innovation in our projects and offers empathy to the communities we serve. We welcome and encourage applications from people living with disability and provide workplace adjustments.
At Arup, you’ll do more than work — you’ll shape a better world.

About this role
As an Executive Assistant/Secretary to the President Director , you will be delivering effective assistance and support to him with key administrative tasks and functions through planning, coordinating and problem solving. You will also be the first point of contact between the President Director and the local office team as well as act as a conduit with external and internal organizations’ senior directors, executives and officials

What will I do?

  • Under minimal supervision, you will proactively coordinate and prioritise actions requested, which includes working on tasks assigned and delegating them to the appropriate team member as required and to also follow up and keep the President Director fully informed and ensure that the tasks are completed on time and to expectation or alternatives are presented for consideration and further action.
  • You will deliver confidential and high-quality support services with responsibilities such as producing of documents, presentations, research and gathering of information and authoring of non-standard letters, emails, and other documentation.
  • You will be liaising with key personnel and stakeholders to ensure timely delivery of information required by the President Director to meet internal or external clients’ deadlines and priorities.
  • You will also be planning and arranging meetings with external and internal senior directors, executives and officials, including follow-ups with expected attendees and ensure agenda and minutes are prepared accordingly.
  • You will also provide an element of support to Arup’s Business Administrators (BA) /Personal Assistants (PA) team across the Australasia region when required.

What will I bring?

  • A solid Executive Assistant/ Secretary experience in supporting a President Director/CEO/Director of a large professional services firm, department or organisation.
  • Ability to multi-task and manage own time when necessary.
  • Creative diary management which includes flexibility in adjusting schedules to meet different priority or situations.
  • Excellent English and Bahasa Indonesia oral and written communication skills.
  • Strong interpersonal skills to lead and coordinate with team of Business Support Staff inside and outside the organisation.

Our firm
Arup is an independent firm of designers, planners, engineers, architects, consultants, and technical specialists, working across every aspect of the built environment.

Founded by Sir Ove Arup, a gifted engineer-philosopher with an original and restless mind, our firm has always had a keen sense of purpose.

We create spaces where everyone feels safe, seen and included and able to perform at their best. We take an approach to flexible working that supports the diversity and well-being of our members.

Are you ready to shape a better world?
Our open roles are waiting for you on the Arup careers page. If you like what you see here, apply today.

Arup does not accept unsolicited resumes from recruiters or employment agencies.


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Job Detail

  • Job Id
    9748c7dc6a4e103b
  • Location
    id
  • Company
  • Type
    Private
  • Employment Status
    Permanent
  • Positions
    Available
  • Career Level
    Experience
  • Gender
    Male/Female

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