Baru Admin Assistant

Date Posted: 4 hari yang lalu
Salary:
Black & Veatch
Indonesia
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Job Description

Job Summary

The Project Administration Assistant reports to and assists the Project Manager.
The Site Coordination Administration Assistant reports to and assists the Site Admin & Coordination Lead.
They complete administrative tasks as required including preparing project reports, making
travel arrangements, etc.

Key Responsibilities

  • Completes simple paper filing activities
  • Receives and distributes mail
  • Faxes documents
  • Copies documents
  • Prepares files for archiving
  • Distributes documents
  • Performs scanning and electronic filing
  • Answers phones
  • Greets and directs visitors
  • Assembles documents (reproduction and collation)
  • Performs basic word processing and data entry
  • Maintains simple spreadsheets
  • Orders office supplies
  • Maintains manager's or work group's calendar
  • Generates or distributes ad hoc reports using various business systems and databases
  • Generates simple documents, such as letters, memos, spreadsheets and presentations
  • May coordinate completion of timesheets
  • Performs other general clerical duties as needed
  • Creates expense reports
  • Plans and arranges meetings, travel, and events, and coordinates applying for international travel documents
  • Individual contributor with no subordinates

Management Responsibilities

Individual Contributor

Preferred Qualifications

  • 3+ years relevant experience preferred
  • College degree

Preferred Skills:

  • Basic MS Word skills
  • Basic MS Office Excel and PowerPoint skills
  • Basic MS Outlook skills
  • Spelling and grammar skills
  • Concentration and cognitive skills
  • Initiative
  • Interpersonal skills
  • Attention to detail and reading comprehension
  • Communication skills, including verbal and written skills
  • Ethics and values
  • Integrity and trust
  • Ability to prioritize
  • Problem-solving ability
  • Expense Reporting Systems (Creating)
  • Time Reporting Systems
  • PeopleSoft and Blueprint Basic Users
  • Travel Systems
  • Telephony and Web conferencing
  • Electronic Repository Systems

Minimum Qualifications

Basic word processing and spreadsheet experience needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Certifications

Work Environment/Physical Demands

Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.

Competencies

Customer focus

Salary Plan

ADO: Administrative Services

Job Grade

004

Related Jobs

Job Detail

  • Job Id
    9e68dce4bd6ac4b1
  • Location
    Indonesia
  • Company
    Black & Veatch
  • Type
    Private
  • Employment Status
    Permanent
  • Positions
    Available
  • Career Level
    Experience
  • Gender
    Male/Female

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