Job Description

1) Job Purpose:

Plan, direct, monitor and control finance and commercial functions comprising budgeting, accounting, MIS, treasury, investment activities, taxation, assets risk coverage, secretarial, legal, input procurement, material and working capital management. Monitor and control finance function at IBR & IRK. Support Unit Head in strategic finance and commercial decisions. Assist and co-ordinate Group pulp procurement activities. Plan and direct Personnel and HR function in tune with group values. Liaise with government agencies, nearby society & employees union and arrange required government permissions and licenses in compliance with statutory requirements of the land.

2) Dimensions:

Business/SBU/Unit Revenue

Business Workforce Number

Unit Workforce Number

Function Workforce Number

Department Workforce Number

Other Quantitative and Important Parameters for the Job: Budgets/ Volumes/No. of Products/Geography/ Markets/ Customers or any other parameter

3) Job Context & Major Challenges:

Major Challenges Optimize financial cost by evaluating various alternatives and introducing cheaper financing. To minimize foreign exchange losses through strategic foreign currency risk hedging and having US Dollar and Rupiah currency exposure at appropriate level. Evaluation of risk associated with assets and its coverage. Since major requirement of raw materials is being imported, right sourcing and maintaining optimum inventory at the most economical cost becomes very important. Ensuring timely availability of steam coal is a challenge on account of continuous heavy rainfall and consequential logistic problems. Ensuring prompt disposal of Fly Ash considering limitations imposed by Environmental controls and Plant operation. Getting required environmental clearances and permissions in view of stringent pollution control norms and greater public awareness. Maintain good relationship with government agencies, surrounding society, banks and SPSI in a foreign country with different working culture and practices. Recruit right talent in spite of remote location and lower education level of local population. To plan & develop training program to up grade the skills so as to meet the challenges with present scenario. Change of mind set: Operations being old, high degree of persevera nce and man-management skills are required on day to day basis for implementation of good business practices.

4) Key Result Areas/Accountabilities:

Key Result Areas/Accountabilities

Supporting Actions

Funds Management Formulate strategies and implement the same for optimum utilization of available funds, for ensuring availability of required funds at minimum cost.

Project future fund requirements by constantly monitoring fund utilization of the company. Optimize the use of available banking lines and ensures minimum interest cost. Monitor the finance market developments and identify opportunities. Ensure proper risk coverage to safeguard Company s interest in the volatile forex market. Investment of funds as per company policy and management guidelines

Planning and Budgeting Review and support preparation of annual revenue and capex budgets in coordination with functional heads. Participate in meetings of senior management team for preparing business plan and day to day review

Review and analyze past performance of the unit with respect to revenue budget. Review departmental budget for compilation and approval. Constantly monitor actual results with the budget and initiate / communicate / recommend corrective Actions for the deviations to concerned functional/ department heads. Recommend actions to be taken for expense reduction

Accounting Systems & Procedures Ensure efficient and effective implementation of financial systems and procedures for timely preparation of Accounts, Management reports,

Audit and Taxation

Streamline existing systems and procedures. Clear the system of unwarranted activities. Review developments in accounting philosophy, applicable laws and business requirements. Direct timely and accurate preparation of accounting and financial reports by proper coordination with concerned persons / departments. Coordinate with IT Dept. regarding systems improvement. Ensure preparation and submission of daily, monthly and annual MIS reports to management and all concerned.

Material Management Procure raw materials, auxiliary & packing

Planning & execution of entire raw materials, auxiliary & packing material & steam coal requirement in close

materials and steam coal of desired quality at most economical cost.

Ensure efficient and effective material management and control to maintain optimum inventory level. Ensure efficient clearance of all import shipments for smooth plant operation and timely project completion.

coordination with users and suppliers. Develop alternate suppliers and Renegotiate with existing suppliers. Redefine warehouse Standard Operating Procedures (SOP) including safety measures. Establish reporting requirements. Close monitoring of critical items to ensure availability at right time. Plan and direct clearance proceedings and logistic arrangement. Understand the group pulp requirement, explore different sources and negotiate with different suppliers, arrange timely shipments to ensure smooth plant operations.

Ensure compliance of all statutory provisions with respect to Corporate Act, Income Tax, Accounting standards and other applicable laws.

Familiarization with statutory rules and requirements. Constant interaction with legal and tax consultants. Awareness of recent developments on tax, legal, government decision, etc.

Corporate Affairs Ensure procedural compliance of all statutory provision with respect to the Corporation Code.

Coordinate periodical meetings of Board of Directors, Board of Commissioners and Annual General meeting of Shareholders. Ensure compliance with all the requirements of Department of Trade and timely submission of reports and project company s image as a responsible corporate citizen.

Human Resources Management Develop and implement appropriate HR plans aligned to the Unit strategy. Ensure availability of desired and competent manpower. Create participative management culture for continuous improvement. Assess and identify training needs, develop and implement training plan to upgrade the skill levels of employees.

Plan, organize, implement and review the HR systems and initiatives and administrative procedures. Ensure availability of required competency inputs for competency gaps for optimum performance from the people. Identify training and development needs. Develop and organize training plan on the basis of identified training needs. Depute participants to trainings conducted by external agencies. Identify people with potential for growth and develops them for critical positions in the succession plan.

Set performance targets and standards for the subordinates and reviews their performance. Implement HR initiatives in the area of activities.

Public / Industrial Relations Develop and implement appropriate I.R plans aligned to the Unit strategy. Coordinate with government agencies / Departments for getting permissions, approvals and clearances. Liaison with surrounding society, SPSI and banks.

Coordinate with government departments for getting approvals, clearances & comply with statutory requirements in time. Maintains cordial relationship with concerned government agencies. Make suitable representations to government authorities and defend company s interest. Close interaction with surrounding society, SPSI and banks. Ensure design and implementation of all Corporate Social Responsibilities to create congenial neighborhood. Take all initiatives necessary to maintain harmonious Industrial Relations.

System Management Ensure implementation of WCM / ISO-9002 / ISO-14001 practices as per guidelines

Participates in various sub-committees. Implements WCM practices and ensures attainment of WCM standards. Reviews WCM implementation from time to time and eliminates bottlenecks, if any. Reviews ISO9002 and ISO 14001 compliance from time to time.

5) Job Purpose of Direct Reports:

Position Title

Job Purpose

Position No.

DH IT

Design, formulate, plan and implement best of IT support to the units (Indo Bharat Rayon, Indo Raya Kimia & Birla Jingwei Fibers Company) as per Corporate principles to increase the effectiveness & efficiency in business processes in a consistent manner. Support growing business challenges with an aim of zero break down in IT system and continuous latest up-gradation.

00032068

DH Stores

Warehouse

&

Organize & Control procurement of critical inputs such as coal, molten sulphur, diesel oil, auxiliary and packing materials, consumable spares, furniture & fixtures, organize warehousing of these critical inputs to ensure JIT and inventory control systems. Control and monitor effective disposal of waste, bardana and fly ash at optimum price. Organize and monitor approval and compliance of work and stay permits of Expatriates, their families and guest, travel & ticketing. Over seeing operations of guest houses, staff colony, pool transport and employees welfare club.

00032069

SH Finance

Accounts

&

To maintain the MIS of the plant and ensure that it is available for decision making for the top management at all times.

00037021

DH Finance

Accounts

&

To plan, direct and monitor funds management, Tax Management, Risk Management, MIS & Accounts preparation, development of proper control systems etc. to achieve the targets of the Company, ensure statutory compliance etc. Provide Support to Unit Head in

Strategic Matters

00037115

SH Purchase

Provide competitive advantage to the organization ( IBR & IRK ) by procuring and delivering engineering spares, consumables and capital equipments to the delight of internal customers in terms of Quality ,Cost and Delivery while working under the umbrella of company s purchasing policies, procedures and ABG values .

00037877

SH A/cs & MIS

Plan, Direct and Monitor MIS & Accounts preparation, development proper systems & control to achieve the targets of the unit. Ensure Audits and Taxation requirement at proper time and adhere to statutory compliance. Understand and Implement FI and CO modules of SAP.

00037899

FLO Secretary

00150580

FLO TRANSPORT

00150602

DH - Finance &

Accounts

00155474

SH Finance

00167242

SH Finance

00169035

6) Relationships:

Relationship Type

(Internal or External)

Frequency & Nature

Internal

Functional Head / Department Head Regular Matters relating to respective functions SPSI Regular Man power related issues Business Cell Need based Specific issues Central Cell Need based Specific issues Corporate Finance Group Need based Specific issues Finance & Comm. Heads of Group Units Need based Specific issues Management Service Division Need based System Audit Corporate Management Audit Cell Need based Internal Audit

External

Banks & Financial institutions Need based Banking transactions Government Departments Need based Liaison & approval Vendors & Suppliers Need based Negotiations Insurance companies & agents Need based Negotiations & Insurance claims Transporters & Contractors Need based Negotiations Auditors and Tax & Legal Consultants Need based Audit & Opinions/Advises Waste & Scrap Buyers Need based

Negotiations Local society leaders Need based Liaison

7) Organizational Relationships:

Position that It reports

into

Position and its peers (NoP

= 8)

Position/s that reports into (NoP

= 11)

Unit Head

FH F & C

FH Manufacturing

Secretary - UH - IBR

FH HR IBR

Unit Head BJFCL

LH Tech Services

FH - Power Plant

DH SAFETY

DH IT

DH Stores & Warehouse

SH Finance & Accounts

DH Finance & Accounts

SH Purchase

SH A/cs & MIS

FLO Secretary

FLO TRANSPORT

DH - Finance & Accounts

SH Finance

SH Finance