Would you like to take this opportunity to influence the industry towards a more responsible use of the world’s natural resources?
At Metso Outotec you will join a supportive and inclusive network of colleagues from around the world. There will always be a chance for you to learn and try something new.
This is your invitation to rise above what was possible yesterday.
Job posting end date: 5 August 2022
JOB DUTIES AND RESPONSIBILITIES
Providing a range of administration services on a day-to-day basis and easing the administration load on those members of the Service department in Site
Assist with the administrative duties in relation to contractual obligations (Customer & Contractor), to ensure compliance with agreements.
Ensure accurate and reliable information is always readily available.
Expedite documents to and from internal and external suppliers, contractor and customers including drawings, manuals, technical and quality documentation, financial documents
Maintain a spreadsheet report and initiate completion of forms for approval by the relevant site service, ISO and others at the commencement of site service.
Support auditing of in site service to ensure compliance with the policies and procedures and to check for the accuracy of data recording
Prepare monthly report petty cash and request data checking account every month to the bank
Collate and submit monthly reports for office in site activities
As required, assist with administration, planning, coordinating and reception duties. Collate and print of reports, as required
Travel – Administration travel, MCU, Flight, accommodation bookings, Visitor ID, Itinerary and other administration, making travel and expenses reports
Liaise with related department, PT.FI Contract Group and end user regarding with paper permit entry - arrangement for Site visit, new employee at the jobsite.
Make monthly reports on the presence of foreign workers to the Manpower Office in Timika, police, immigration, and formalities dept. PTFI.
Making monthly HR Report such as status of manpower, mobilisation and demobilization, sick leave and absenteeism, emergency contact chart.
Responsible for the monthly on call & night shift report of the supervisor, sick leave report, vacation leave report and attendance report
Purchase office consumables for the site service
Managing all orders from food, merchandise to work clothes and distribute to all employees.
Coordinate appointment MCU for employees refer data and info from Safety site Representative.
Create a personal reminder for any licensing extension (eg. expat's work permit.)
Coordination with light vehicle workshop if any operational vehicle is damaged base on info from safety site representative
English to Indonesian translator and vice versa
General administrative functions for Service site and ISO are required from time to time
Support planners
Perform other related duties as required
COMPLIANCE WITH ESTABLISHED OH&S AND QUALITY SYSTEM POLICIES AND PROCEDURES
As an employee of Metso Outotec Indonesia, required to be aware of responsibilities under the MOI SHE, Customer and Government Regulation and to:
Adhere to safe work practices and report immediately any unsafe equipment.
Work within the provided OH&S guidelines and policies.
Report all accidents and hazards.
Wear the provided personal protective equipment when appropriate and required.
Follow MOI operations policies and procedures by understanding the corporate Quality System.
Work within management policy guidelines set.
SKILLS AND CAPABILITIES
Office Administration - Structures and organises administrative work to promote the efficient operation of the office / Prepares and/or updates reports, correspondence and other documents / Manages correspondence and communicates organisational information to appropriate parties as required.
Initiative - Recognises and acts on present issues / Offers ideas to address current situations or issues / Looks for ways to achieve greater results or add value / Implements contingency plans when crises arise.
Teamwork - Understands the goals of the team and each team member’s role within it / Deals honestly and fairly with others, showing consideration and respect / Shares experiences, knowledge and best practices with team members.
Planning and Organising - Completes tasks in accordance with plans / Sets priorities for tasks in order of importance / Establishes goals / Makes needed adjustments to timelines, steps and resource allocation.
Communication - Listens actively and objectively without interrupting / Presents appropriate information in a clear and concise manner, both verbally and in writing / Elicits comments or feedback on what has been said / Adapts content, style, tone and medium of communication to suit the target audience’s language, cultural background and level of understanding.
Must be experienced in the use of a personal computer including being highly proficient in the use of MS Word and MS Excel and moderately proficient in the use of MS PowerPoint, MS Workshop and SAP
Good interpersonal skills
Excellent data entry skills
Metso Outotec is a frontrunner in sustainable technologies, end-to-end solutions and services for the aggregates, minerals processing, metals refining and recycling industries globally. By improving our customers’ energy and water efficiency, increasing their productivity, and reducing environmental risks with our product and process expertise, we are the partner for positive change.
Metso Outotec is committed to limiting global warming to 1.5°C with Science Based Targets. We ranked 8th on the 2021 Global 100 list of the world’s most sustainable companies.
Headquartered in Helsinki, Finland, Metso Outotec employs over 15,000 people in more than 50 countries and its sales for 2021 were about EUR 4.2 billion. The company is listed on the Nasdaq Helsinki. mogroup.com, twitter.com/metsooutotec
Job Type: Full-time
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