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Job Description

The Payroll Specialist provides support to the Head of HR by preparing the full payroll for 4 entities, plus overseeing the maintenance of employee records, registration at BPJS, insurance, preparation of payroll, handling medical claims, leave applications, employee details for several countries, preparation of monthly report of status and activities to Head of HR and to management, updating relevant Standard Operating Procedures (SOPs) relating to Payroll and HR administration; and providing proactive hands-on support to the Head of HR. The role reports directly to the Head of HR Asia.

Responsibilities

Compensation & Benefits

  • Preparation of the monthly and periodic payroll for four entities, from beginning to end.
  • Main support to Head of HR for all monthly payroll matters by preparing and updating monthly variable allowance file, BPJS Registration, Medical claims, Overtime, Employee loans, Business trip allowances, Bonuses, Tax calculation, and Consultant fees, and other items
  • Registration and de-registration to relevant insurance providers after completion of employee probation, PKWT or termination of work agreement.
  • Calculating tax due and payable on behalf of freelancers, ensuring reasonable.

Employee Administration

  • Administration and maintenance of all employee related documents
  • Fully implementing employee data and document checklists
  • Coordinating with Recruitment Specialist to ensure inclusion of all data of new employees
  • Administration of staff movement such as changes of employment status, termination, promotion, demotion, and lateral transfer
  • Coordinate with other functions and departments to ensure termination checklist and procedures are correctly followed
  • Updating and maintaining employee organization charts
  • Monitoring Leave administration and updating Leave record each day.
  • Sending new employee announcements, employee birthday greetings, new born greetings and baby gift, condolence messages and flower boards.
  • Back-up to Professional Development & Training Specialist for Training (internal & external) and other areas.

SOPs and Compliance

  • Update and maintain Human Resources policies & procedures ensuring appropriate levels of access to HR and Business Partners team-members
  • Prepare new SOPs where required in relation to HR Operations & Training ensuring full alignment with al laws and regulations including Law Labour, Job Creation Law, Company and Government Regulations

Advisory & Collaboration

  • Providing timely, appropriate and value-added advice to hierarchy regarding HR issues
  • Identifying issues and problems and proposing adapted solutions to hierarchy for approval and then performing relevant implementation
  • Monthly report of to head of HR regarding status and actions related to HR Generalist activities
  • Proposing improvements in HR Information Systems
  • Ad hoc collaboration with Head of Business Partners division and Managing Director
  • Advice on how to improve the efficiency and effectiveness of the HR department administration.
  • Providing periodic analytical reports of employee and HR matters with supporting commentaries and graphics
  • Acting as back-up to the Head of HR during absences, if requested.

Technology

  • Responsible for fully understanding all aspects of the employee database and HR management reporting application used by the company, and training employees in use
  • Responsible for maintaining up to date the company payroll application and ensuring all relevant users are trained in its use.

Other

  • Other ad-hoc assignments as per direct supervisor's request

Requirements

  • Bachelor degree in Human Resources, Accounting, Administration, Management or other relevant discipline
  • Experience of at least 3 years in a similar role, especially in preparing payroll.
  • High level of attention to detail
  • Strong proficiency in written English.
  • Organized and able to plan and execute
  • With a ‘can-do’ problem-solving approach.
  • Good communicator
  • Able to collaborate at all levels in the organisation

Skills

  • Payroll administration
  • Strong computer skills
  • Attention to detail
  • English writing skills is a pre-requisite
  • Able to communicate with all levels of the organisation
  • Knowledge of Krishand and FreshTeam applications is a plus.

Knowledge

  • Payroll
  • Knowledge of Human Resources Information Systems
  • Strong knowledge of BPJS Health and Employment administration
  • Understanding of Indonesian employment laws including Labour Law and Job Creation Law.
  • Knowledge of how to calculate employee taxes including PPh21
  • Understanding of the work flow processes of HR
  • Familiarity with general concepts relating to Annual leave, Medical expenses, Employee database, Overtime

If you meet these requirements and if you are looking for a new, exciting opportunity with a successful, growing company, then this role is for you!

PT Integrity Indonesia is an equal opportunity employer.

Job Type: Full-time

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Job Detail

  • Job Id
    c3f5247f9ff961c7
  • Location
    id
  • Company
  • Type
    Private
  • Employment Status
    Permanent
  • Positions
    Available
  • Career Level
    Experience
  • Gender
    Male/Female

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