Project Operation Specialist

Date Posted: Posted30+ hari yang lalu
Salary:
Jakarta
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Job Description

Program Overview WRI Indonesia is national entity (Yayasan) associated with the World Resources Institute (WRI), a global environmental research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. WRI work with various stakeholders in the natural resources sector to support policy and management that are both profitable and sustainable. WRI work with leaders in more than 50 countries for more than 30 years, with offices in the United States, Brazil, China, Europe, India, and Indonesia.
Launched in early 2014, WRI Indonesia builds on WRI’s 10-year history in the country and strengthens our impact on the ground. In the short-to-medium term, WRI Indonesia aims to expand its presence and portfolio to include projects in the climate, energy, as well as city and transportation programs.
Job Summary Project Operations Specialist will report to Grants and Finance Manager and work closely with the Program Managers, Head of Operations, Project Members, Regional Team (in 6 provinces), Global Team in Washington DC., Operations Team, and other key stakeholders as required to support the implementation of the project from many aspects such as project management, financial management, grants and budget management. In relation to administration/general support services a Project Operations Specialist will be supported by project assistants.
Project Operations Specialist might be offered to hold multiple projects as assigned by the Grants and Finance Manager/Head of Operations when needed.

Job Responsibilities Financial Management (30%)
  • Responsible for the general and financial administration of the project (i.e. reimbursement request, vendor payment, partner subgrating, etc.);
  • Review payment request of vendor invoice, reimbursement, and cash advance to be submitted to the finance to ensure in compliance with organization and donor regulation.
  • In coordination with Project Manager and fellow Project Operations Specialist and other Operations counterparts in Jakarta Office or Global Office to prepare the budget plan for activities and be responsible for timely and accurate disbursement of funds in accordance with WRI Indonesia financial protocol
  • Conduct project’s budget monitoring to provide insights on budget allocation, disbursement rate, budget forecasting, budget shortfalls, and project’s progress;
  • Assists project team from kick-off process to close-out process
  • Prepare and execute the turnover documentation and developing interim and final financial report in coordination with Operations unit and fellow Project Operations Specialist
  • Coordinate with other multiple stakeholder and provide advices on budget management and reports.

Procurement (15%)
  • Conduct procurement of the project – prepare procurement plan and conduct procurement activities for the project including canvassing.
  • Provide advice to Head of Operation and/or Procurement Committee related to procurement activities of the project, including vendor selection
  • Review vendor proposal in coordination with procurement team.
  • the procurement duties may be assigned.

Project/Program Management (20%)
  • Assist Program Managers, Grant and Finance Manager, and Head of Operations to provide reliable, accurate actual and budget report in timely manner.
  • Manage the projects’ budget, including budget tracking, budget monitoring, budget planning and budget allocation in coordination with Project Managers to assure the deliverables/outputs of the projects are met.
  • Supervise Project Operations Assistant to provide general support in project activities implementation and conducted in accordance to WRI Indonesia’s related policies and procedures
  • Support Project Operations Assistant to organize administrative paper works related to the projects (i.e. agreements, contracts, work authorizations, and purchase orders)

Grant Management (30%)
  • In coordination with Project Managers, Grants and Finance Manager, and Head of Operations to prepare draft grant or sub grants proposal budgets including data collection & submission process of the final proposals.
  • Assist Project Managers and Grant and Finance Manager to conduct the due diligence reporting process.
  • In coordination with Grants & Finance Officer, Grant & Finance Manager to develop the subgrants and contracts agreement including translating the outputs into the division of timelines and detailed plans
  • Provide assistance in submitting all required grant forms as instructed by the donor.
  • In close coordination with Grant & Finance Officer to review the interim and final financial report from partners, subgrantees, and vendors to assure that the output is achieved, and the financial report is auditable and prepared according to WRI Indonesia financial and grants protocol
  • Keeps timely and accurate information on donors and contacts
  • Supports proposal documentation packaging for review and/or final distribution.
  • Update new opportunity into Salesforce.

Occasional Significant Duties (5%)
  • Day to day assistance of other jobs in the Operations unit, as and when required
  • Significant other duties as assigned by Grants & Finance Manager/Head of Operations

Job Qualifications Required Qualifications:
  • Legally able to work in Indonesia
  • Graduate degree in a related field, preferably with coursework in accounting/business, supply chain and logistics, and corporate sustainability.
  • Minimum five year of full-time work experience in a relevant field, with project implementation, project management and financial management experience.
  • Ability to write and speak in an organized, clear, and articulate manner for a wide range of audiences, including government, private sector and local NGOs.
  • Experience in planning and budgeting processes.
  • Detail-oriented and organized thinker who can juggle multiple, competing priorities.
  • Ability to travel when needed.

Preferred Qualifications:
  • Experience with large and complex donors such as Norway, USAID, Bilateral funds
  • Experience working in the area of accounting, budget management, sub grant management and procurement
  • Experience in working with environment and research area
  • Professional fluency in Bahasa Indonesia and English.

Additional Requirement for Covid-19 prevention:
  • Have completed in accepting a minimum two doses of Covid-19 vaccination
  • Willing to follow the prevention rules of Covid-19 set by the government

Performance Standard
  • Project management, Financial Management, Grant Management, and Administration activities are expected to be carried out timely and satisfactory with minor supervision.
  • Must be capable of setting priorities and working under pressure.
  • Must be able to multi-task and planning several events simultaneously.
  • Ability to work well with internal and external participants is essential.
  • Knowledge of Microsoft Office Suite is imperative.

Must have authorization to work in Indonesia to be eligible for this position.
Final candidates might be required to take a writing test and to produce two writing samples when needed.
Remuneration: Remuneration is commensurate with experience and skills. WRI offers a competitive and comprehensive benefit package.
Duration: Fixed-term employment agreement for 1 year period with 3 months of consultancy contract apply before the fixed-term employment agreement started Qualified applicants should apply online through WRI career portal in order to be formally considered.
Application close: 1700 (Jakarta Time), 28 February 2022 . We will close the advert earlier when the best candidates are identified at earlier dates.
This is a locally engaged position; Indonesian nationals are encouraged to apply.
WRI Overview World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity and human well-being. We are working to address seven critical challenges that the world must overcome this decade in order to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. We are passionate. We value our diversity of interests, skills and backgrounds. We have a flexible work environment. And we share a common goal to catalyze change that will improve the lives of people. Our shared ideals are at the core of our approach. They include: integrity, innovation, urgency, independence and respect. The foundation of our work is delivering high-quality research, data, maps and analysis to solve the world’s greatest environment and international development challenges, and improve people’s lives. We work with leaders in government, business and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
We have been growing rapidly: our staff has doubled in size over the past 5 years and our operating budget is now $100 million. Founded in 1982, WRI has a global staff of 800+ people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico and the United States as well as a growing presence in other countries and regions.
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices.
WRI Indonesia is national entity (Yayasan) associated with the World Resources Institute (WRI), a global environmental research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. WRI work with various stakeholders in the natural resources sector to support policy and management that are both profitable and sustainable. WRI work with leaders in more than 50 countries for more than 30 years, with offices in Brazil, China, Europe, India, Indonesia, Mexico, and the United States.
Launched in early 2014, WRI Indonesia builds on WRI’s 10-year history in the country and strengthens our impact on the ground. In the short-to-medium term, WRI Indonesia aims to expand its presence and portfolio to include projects in the climate, energy, as well as city and transportation programs.
The World Resources Institute ( http://www.wri.org ) is an environmental and development research and policy organization that creates solutions to protect the Earth and improve people’s lives. As an Equal Opportunity Employer, it is WRI’s policy to recruit, hire, and provide opportunities for advancement in all job classifications without regard to race, color, religion, sex, national origin, age, citizenship, marital status, sexual orientation, gender identity, parental status, protected veteran status, or disability. WRI’s global agenda requires a staff that is diverse – with respect to race, gender, cultural, and international background. Diverse perspectives and experience enhance the way WRI selects and approaches issues, as well as the creativity and applicability of WRI's policy research and analysis. WRI, therefore, encourages applications from U.S. minorities, persons from other countries (especially developing nations), and from women of all backgrounds.

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Job Detail

  • Job Id
    cbe83e4b190471ce
  • Location
    Jakarta
  • Company
  • Type
    Private
  • Employment Status
    Permanent
  • Positions
    Available
  • Career Level
    Experience
  • Gender
    Male/Female

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