Ubud, Bali, IDN
Full Time
Position Overview
To provide the correct accounting for accounts receivable transactions and to avoid negative impacts on P&L and hotel cash flows.
The Role
1.The General Ledger AR balance is to be verified against the PMS City Ledger balance on a daily basis.
Event, banqueting and function invoices will be sent and stored via Finance after the approval
of the respective Sales Manager.
Wholesaler invoices may be sent via Front Desk, however, will be stored with Finance.
All invoices will be sent within three business days.
All accounts receivable invoices must be sent and stored with appropriate documentation such as the wholesaler voucher or signed guest checks. The copy which is stored in Finance should
carry additional information like the contract and/or BEO.
After the invoice was sent to the customer, a follow up call should be conducted to the meeting planner to facilitate any questions there may be in regards to the invoice.
Collection calls and reminder letters should be done at least once a week and documented on file.
A monthly credit meeting should be conducted.
Each hotel should have means in place to determine credit worthiness.
No credit should be given to social events and functions.
Each direct billing request has to be approved by the Director of Finance
The AR aging should be maintained within a 80/15/5 standard
80% of City Ledger less than 60 days
15% of City Ledger from 60-89 days
5% of City Ledger 90 days or greater
Credit Card receivables are reconciled daily.
Allowance for Doubtful Accounts will be analyzed monthly for appropriate levels and reasonableness using the following criteria:
100% of Returned Checks & Chargebacks
Below < 89 days is not recommended to make any provision as this will have high impact on P&L
and the outstanding bills are still within controllable. For >90 days except government, and owner'saccounts but specific provision only for those will not able to be collected. Any bad debts written off must have final approval from General Manager, Corporate Finance and Owners
Talent Profile
Qualifications:
Diploma of college or university preferably in Finance/Economic Management/Accountancy/Hotel or Hospitality Management
Work Experience:
2 years' experience in a similar role in luxury hotels/resorts
Skills Set:
Excellent interpersonal skills with personable character,
Very good command in spoken and written English
Knowledge in PMS and PMS (e.g. OPERA,Micros)
Competent computing skills
Competent in Tax skill will be an advantage
Hotel Overview
Nestled in the lush forests of Bali, the tented camps of Capella Ubud reflect a unique balance of tranquility and adventure. Designed by architect Bill Bensley, the refined camp sets to elevate one's experience with Bali's untouched natural surroundings. It is, therefore, with great excitement for us to announce that Capella Ubud has been voted the No. 1 Hotel in the World in Travel + Leisure's 2020 World's Best Awards.
Job Type: Full-time
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