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Job Description

Position: Administration Assistant Food and Beverage Service (Full time #530365)
Property / Office: Mandarin Oriental, Jakarta
Location: Jakarta, Indonesia

Duties and Responsibilities

  • Provides administrative support to the Director of Food & Beverage and flexibility to assist all Food & Beverage Outlets as needed to ensure a smooth running of the Food & Beverage Division.
  • Answers telephones, sends faxes and composes all types of business correspondence.
  • Attend, partake and take down minutes of all meetings that the Director of Food & Beverage requests and maintains follow up and follow through with the necessary updates.
  • Prepares presentations and other documentations required for the Food & Beverage Division.
  • Coordinates with all colleagues to ensure an efficient flow of communication to and from the administration office.
  • Set up outlet menus and drink list prior to printing.
  • Act as the hub of the Food & Beverage Division, supplying and collecting information from the Outlet Managers, coordination responses and performing a back-up role for the Director of Food and Beverage.
  • Schedule weekly Food & Beverage meetings and be the driving force for all action points and follow up in cooperation with the Director of Food and Beverage.
  • Ensure consistent compliance with the Standard Operating Procedures (SOP) for the Food & Beverage administration.
  • Maintain Mandarin Oriental, Jakarta’s grooming and appearance standards at all times.
  • Ensure that the information and information security equipment assets are secured as effectively as practically possible to ensure the confidentiality, integrity and availability of the information assets.
  • Responsible to safeguard the security of the company's information and computing assets and complying with the implemented Information Security Policy and all practices and supporting procedures designed in accordance with the policy.

Requirements

  • Diploma or Equivalent.
  • Two-year degree or Apprenticeship.
  • Minimum of 5 years in the luxury hotel industry.
  • Minimum of 2 years experience as a Secretary/Administration Assistant.
  • Familiar with Hotel/Restaurant Food and Beverage Operation.
  • Possess a friendly, energized and outgoing personality.
  • Prioritization skills necessary to meet deadlines.
  • Strong Team Player.
  • Able to work concentrated and effective under pressure.
  • Must possess ability to coordinate with multiple tasks.
  • Computer literacy.
  • Excellent English and Indonesian communication skills both written and verbal.
  • Must have the ability to take minutes/dictation.
  • Excellent organizational skills.
  • Ability to maintain a high degree of confidentiality.
  • Requires high levels of interaction with all colleagues.
  • Possess high degree of stamina, agility and flexibility.
  • Excellent overall proactive communication skills.
  • Outgoing and enthusiastic personality.

Advertised: 08 Jul 2022 SE Asia Standard Time
Applications close: 31 Aug 2022 SE Asia Standard Time

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Job Detail

  • Job Id
    d559a4bf1c144b20
  • Location
    id
  • Company
  • Type
    Private
  • Employment Status
    Permanent
  • Positions
    Available
  • Career Level
    Experience
  • Gender
    Male/Female

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