Assistant, Health Program

Date Posted: Posted30+ hari yang lalu
Salary:
Indonesia
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Job Description

Jobnumber
S01221
Contract Type
Employee
Closing date
15-Mar-2022
Posting Start Date
01-Mar-2022
Location
INDONESIA
Duty Station
Jakarta
Duty Station Status
N/A
Duration
6 months
Accompanied Status
N/A
Grade
Not applicable

Job Purpose

The Health Program Assistant will be assisting the daily delivery of Health & WASH program implementation.
He/She will work under direct supervision and technical management from Health Sr. Officer and technical support from Program Finance and Admin Senior Officer. He/she will also work closely with admin and finance team under Health and WASH program, National Societies, and representatives from Government of Indonesia.

Job Duties and Responsibilities

The Incumbent will work closely with the IFRC Health and WASH program team to execute the following tasks:

  • Supporting health and WASH program team to prepare all administrative documents, including, but not limited to, ToR for planned activities, travel documents and documentations to support program implementation as per federation rules and guidelines.
  • Supporting the liaison process of meetings, workshops, training sessions, events and other organized activities conducted under the health and WASH program. He/she will coordinate with Admin & Finance Officer to ensure the preparation of all logistic arrangement and technical preparation under IFRC, NSs, external partners and government agencies are in place.
  • Maintain and manage the schedules of program events, including coordination with National Societies and related GoI Ministries to schedule meetings as required by the program.
  • Take meeting minutes under Health and WASH program and complete meeting reports both narrative and financial settlement.
  • Supporting the consultancy contract & management process under Health and WASH program. The tasks included but not limited to conducting proper coordination and communication with consultants regarding the administrative & payments process, compiling all supporting documents for contracts, invoices, goods, receiving the note, completing the service delivery note, and other administration files, in close coordination with Admin & Finance Officer.
  • Support the process of document translation, proofreading process, & designing process.
  • Perform additional duties as assigned

Education

University degree in relevant field (public health, administration of program management)

Experience

  • 2 – 3 years of experience working in the area of expertise
  • Experience in public health administration or program managerial fields is preferred
  • Experience in organizing events and having good communication skills
  • Experience in working with Government Ministries and high-level stakeholders is preferred
  • Strong knowledge working with Non-Profit Organisations and donors
  • Strong experiences in work field with a multitasking environment.

Knowledge, Skills and Language

  • Knowledge in business writing skills both in Indonesia and English language
  • Good communication and interpersonal skills for effective working relation
  • Ability to prioritize, work well under pressure and meet deadlines. Able to achieve results through collaboration/teamwork.
  • Ability to adapt and adjust to change, take extra miles to accomplish work task
  • Ability to work well in a multicultural team and a changing environment
  • Computer skills: Windows, Word Processing, PowerPoint, Excel & Ability to use video conferencing application i.e. Microsoft Teams, Zoom, etc.
  • Able to travel to project area if required
  • Fluently spoken and written English

Comments

In order for us to assure a proper comparative evaluation of your application for this vacancy and to enable us to consider your profile against other similar current and future vacancies, we ask that applicants submit their applications together with a letter of motivation no later than 15 March 2022.
Important Note:

  • Please note that the selected candidate will be hired through a national contract under Indonesia labor law.
  • The incumbent is responsible to abide by Federation policies, procedures, plans and the applicable laws
  • The closing date is midnight Geneva time zone. Applications received after the closing date will not be considered;
  • Only those candidates shortlisted for interviews will be notified.

The position will be based in Jakarta thus Indonesian as well as foreign applicants with valid and current residence and work permits in Indonesia are encouraged to apply.

Job Type: Full-time

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Job Detail

  • Job Id
    dc5ad64f8e8d77ad
  • Location
    Indonesia
  • Company
  • Type
    Private
  • Employment Status
    Permanent
  • Positions
    Available
  • Career Level
    Experience
  • Gender
    Male/Female

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