Main purpose of job:
Support BE Jakarta during Indonesia’s G20 Presidency on G20 VIP visit planning.
They will facilitate coordination and compilation of VIP visits, including visits logistics, such as accommodation, transport, travel and security. The Job Holder will also support the Corporate Services team in managing the Embassy’s budget for the G20, including approving invoices, tracking visit expenditure etc. The job holder will sometimes need to accompany delegates, problem-solve and facilitate their programmes on the ground, deputising for the C4 Visits officer where required.
Roles and responsibilities / what will the jobholder be expected to achieve?:
Working patterns:
The Job Holder will need to work from Jakarta and may be required to travel to other meeting venues across Indonesia, including Bali.
Working hours are 7.30 am – 4 pm Monday to Thursday and 7.30 am – 1 pm on Friday.The Job Holder may have to work outside of these hours in the run up to visits. But time-off-in-lieu will be made available.
Embassy staff are currently working from home. We hope to return to the Office soon but hybrid working will remain an option, subject to business needs and line manager approval.
This is an 8-month fixed-term position.
Essential qualifications, skills and experienceExcellent organisational and logistical skills.
Experience of organising VIP visits or receiving foreign delegations.
Language requirements:
The British Embassy/Consulate offers a competitive remuneration package including:
No accommodation or relocation expenses are payable in connection with this position.
Employment offers are subject to successful clearance of pre-employment checks. In relation to this, the successful candidate will need to arrange for his/her own Police Certificate.
The Embassy has an active L&D Committee which works hard to provide a comprehensive L&D offer. There are a wide range of options available for personal development including training courses, coaching and mentoring, job-shadowing, presentations and learning sets. Staff have access to a wide variety of online resources through the Diplomatic Academy and Civil Service Learning. Staff are strongly encouraged to take advantage of all the available opportunities. The job-holder will be required to take some specific training courses related to their role. All new staff undertake a workplace induction and there are a number of mandatory e-learning courses covering areas such as diversity, health and safety, and information management.
Additional informationPlease note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.https://halokerja.id connects jobseekers and recruiters by accurately matching candidate profiles to the relevant job openings through an advanced 2-way matching technology. While most job portals only focus on getting candidates the next job, Shine focuses on the entire career growth of candidates.
