Job Description

THE ASEAN SECRETARIAT

INVITES ASEAN NATIONALS TO APPLY

FOR THE FOLLOWING VACANCY

ASSISTANT DIRECTOR/HEAD OF

INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) & TOURISM DIVISION

Background:

The Association of Southeast Asian Nations (ASEAN) was founded in 1967 with the purpose of promoting

regional cooperation in Southeast Asia, in the spirit of equality and partnership and thereby contribute

towards peace, progress and prosperity in the region. ASEAN comprises ten (10) countries in Southeast

Asia. It was proclaimed a Community through the “Kuala Lumpur Declaration on ASEAN 2025: Forging

Ahead Together”, signed by the ASEAN Leaders during their 27th Summit, 2015. The ASEAN 2025 calls for

the ASEAN Community in forging ahead together, and to work towards building a community that is

politically cohesive, economically integrated and socially responsible.

The ASEAN Secretariat was established in 1976 by the Foreign Ministers of ASEAN with the basic function

of providing greater efficiency in the coordination of ASEAN organs and for more effective implementation

of ASEAN projects and activities. It is also envisioned to be the nerve center of a strong and confident

ASEAN Community that is globally respected for acting in full compliance with its Charter and in the best

interest of its people.

In alignment with the ASEAN 2025 and Key Aspirations of the three ASEAN pillars of Political Security

Community, Economic Community and Socio-Cultural Community, supported by the Department of

Community and Corporate Affairs, the ASEAN Secretariat is inviting qualified ASEAN Nationals to apply for

the position of Assistant Director/Head of Information and Communication Technology (ICT) &

Tourism Division. This position reports to Director for Sectoral Development Directorate.

Duties and Responsibilities:

Reporting to Director for Sectoral Development Directorate, the duties of the Assistant Director/Head of ICT

& Tourism Division are listed below, but not limited to:

1. Manage the operational and administrative activities of the Division.

Manage, plan and approve tasks and activities of staff

Provide guidance/direction for staff on operational matters.

Foster teamwork and collaboration within the Division.

Conduct annual performance appraisals for staff; identify specialised training and professional
development activities for individual staff.

Manage effectively all financial, physical and human resources of the Division.

Conduct annual performance appraisals for staff, map training and professional development
activities for individual staff.

Participate in and contribute to Divisional or Directorate management meetings.

Meet and brief relevant parties related to the implementation of ASEAN ICT and tourism initiatives.

2. Provide policy and technical advice and recommendations in ICT and tourism sectors

Provide advice and recommendations pertaining to the policy planning in respective ICT and
tourism sectors including providing technical advice for sectoral action plans / work plans (and
similar documents)

Provide advice on realisation of ICT and tourism key initiatives including technical advice and
recommendations on the implementation of ASEAN Digital Masterplan 2025, ASEAN Tourism
Strategic Plan 2016-2025 and other relevant sectoral plans of actions

Provide advice on cross-cutting areas related to ICT and tourism initiatives between relevant
sectoral bodies

Facilitate negotiations among ASEAN Member States

3. Managing the development, implementation and evaluation of projects and/or programs

Develop, implement and evaluate programs in support ICT and tourism sectors: initiate projects;
manage project approvals; manage project implementation (including coordinating with
international organisations and donors where necessary)

Monitor progress against sectoral work plans (and similar documents) including the Blueprint, and
provide reporting inputs to the relevant Divisions responsible for programme coordination (e.g.
Programme Coordination and Project Management Division, Connectivity Division and IAI and
Narrowing Development Gap Division) where necessary

Assist with project implementation by providing technical input into projects (for example as
technical resource persons for workshops)

Where necessary, mobilise resources for project activities with the Programme Coordination and
Project Management Division.

4. Support and service the sectoral bodies’ meetings under purview

Provide substantive supports while servicing ASEAN sectoral bodies meetings including preparing
agenda, discussion papers and drafting reports

Act as a resource person and facilitator at meetings

Represent the ASEAN Secretariat at meetings as required

Monitor for organisation of meetings as required

5. Support the relevant bodies of the ASEAN Community

Assist the implementation of relevant decisions / follow-up requirements from other ASEAN bodies
by providing technical inputs

Monitor compliance with agreements

Where necessary, participate in and contribute staff to the meetings that discuss inter-linked and
related cross-cutting issues

6. Support Director and Deputy Secretary-General of ASEAN for AEC in undertaking substantive
work with regard to ASEAN ICT and tourism cooperation and perform other assignments as may
be assigned to them

Prepare speech and talking points on ICT and tourism-related issues

Provide necessary ICT and tourism policy development/update

Qualifications and experience:

Advanced university degree (Master’s or equivalent degree) in Computer Science, Information
Science, Information Communication and Technology, Management or Economics, or other
appropriate specialised discipline, with a minimum of six (6) years’ high-level experience in the
development of policies and procedures, project management, monitoring and evaluation (M&E) at
a recognised specialised field; having extensive strategic planning and supervisory experience
within a senior management position.

Sound financial, material and human resource management skills.

Proven ability to develop and maintain sound working relationships with government officials, public
and private sector organisations, and other stakeholders.

Proven ability for accuracy under pressure and adherence to deadlines.

High-level interpersonal, negotiation and communication skills, including experience in cross-
cultural environment and international settings.

Commitment to teamwork and collaborative work practices.

Sound understanding of international and regional issues, and knowledge of and commitment to
ASEAN ideals.

Competency in computer skills with adequate knowledge of Microsoft Office and Outlook where
relevant to the position.

Excellent command of English, written and spoken.

Remuneration and Benefits:

Successful candidate will be offered a basic salary of USD 4,841 and attractive remuneration package

including housing, outpatient medical reimbursement, hospitalization & life insurance, children’s education

and gratuity. Subject to good performance during the probation, the candidate will be offered a fixed term

contract of three (3) years, inclusive of the six-month probationary period.

How to apply:
Send your application to asean.hr@asean.org highlighting your suitability and potential contribution to the

position together with a detailed CV, certified true copies of educational certificates and transcript for

Bachelor and Master degree, including PhD (if any), and complete ASEC Employment Application

Form attached with recent photograph. Applications sent without ALL the documents mentioned above will

NOT be considered.

Please indicate on the subject heading: Application for Assistant Director ICT & Tourism Division.

Application documents should reach the ASEAN Secretariat by 22 December 2021. The Selection

Committee’s decision is final and only shortlisted candidates will be notified.