Job Description

Consultant(s) for SILK Website Maintenance

Company Overview:

About Palladium - Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world's most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people's lives.

Equity, Diversity & Inclusion - We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.

Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or any other circumstance, please email our team at accessibility@thepalladiumgroup.com

Safeguarding - We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.

Project Overview and Role:

Primary Duties and Responsibilities:

The Multistakeholder Forestry Programme

FCDO and MOEF have appointed Palladium, in consortium with Systemiq, to deliver the fourth phase of the Multistakeholder Forestry Programme in Indonesia (MFP4).

MFP4 will support Indonesia to achieve its ambitions on sustainable timber and community forestry. The programme will operate for 5 years (2018 – 2023). MFP4 will build on earlier programme phases to deliver an ambitious set of results on coverage of timber licences, export volumes of sustainably sourced timber, area under community forest management, and number and value of community forest businesses.

To deliver these results, the consortium members will establish a joint technical assistance facility in Jakarta, drawing on their respective experience in facilitating FLEGT VPAs worldwide, implementing previous MFPs in Indonesia, collaborating with Indonesian ministries on community forestry polices and enabling investments in forests and sustainable land use. The MFP4 facility will directly support the Indonesian Ministry of Environment and Forestry (MOEF) to deliver two core workstreams:

A. Growth in sustainable and legal timber production: Ensuring the effectiveness and sustainability of the national timber legality assurance system 'SVLK', which underpins FLEGT licensing, to further strengthen confidence amongst international buyers and domestic suppliers; and

B. Growth in community-based forest businesses: Catalyse community forest business development to foster more sustainable use of forests, reduce forest degradation and deforestation, and improve prosperity by strengthening forest governance at the site level.

In workflow A, the priority and role of the MFP4 program for the 2019-2021 period are endeavours aimed at institutionalizing the SVLK system and other related systems, one of which is to support the Licensing Information Unit (LIU). LIU is an information centre for the FLEGT VPA stakeholders and other government ministries, in order to improve the implementation of SVLK under the Sub-Directorate of Export Import Notification for Forest Industrial Products. Apart from being an information centre, the LIU was established to support the implementation of a complete Timber Legality Verification System (SVLK) where it is designed for different processes from raw material guaranteeing to marketing.

The Timber Legality Information System (SILK) managed by LIU is an information system that oversees the export and import of industrial forest products, therefore it is critical to keep the system running. SILK is currently open for bidding at the Procurement Service Unit (ULP) of the Directorate General of Sustainable Production Forest Management which will end in mid-February 2021. With regard to the delayed bidding process as the result of State Budget for the Secretary to Inspectorate General of Sustainable Forest Management (PHL) being blocked due to change in organizational structure in the Ministry of Finance, SILK maintenance fund for February to March 2022 cannot be provided from the 2022 State Budget as it is not listed in the bid package, which only covers 9 (nine) estimated items for April to December 2022.

Goal and Objectives

Goal of Activity
Maintenance and Management of Timber Legality Information System (SILK) is a facility provided by the Ministry of Environment and Forestry to be used by exporters and importers in carrying out export and import activities for forestry industrial products. With this system, export and import activities can be monitored online in a fast, precise, valid, and proper manner.

Objectives of Activity
The objectives of the Maintenance of Timber Legality Information System (SILK) are:

• Continuing availability of the system to be used as previously during the period of February to March 2022.
• Streamlining the issuance of V-Legal and Import Declaration and ensure smooth and unhindered performance of export and import activities throughout the period of February to March 2022.

Output Indicators and Outputs

Output Indicators

• Availability of infrastructure, network, operational, application, and maintenance services on the SILK application
• Availability of an application that runs 24 hours a day, 60 days (2 months), without interruption for its users

Outputs

• Availability of V-Legal Document issuance services
• Availability of import recommendation issuance services
• Availability of maintenance service for existing application modules in the SILK system;
• Availability of an applications that runs 24 hours a day, 60 days (2 months), without interruption

Project facilitator of the Timber Legality Information System (SILK) maintenance will be required to meet several requirements considering the nature of the work, which requires special expertise in the field of Information Technology. The requirements needed are as follows:

• Companies with experiences in their relevant fields
  Experiences in developing similar applications for Ministries/State Agencies.
• Certification
  Possessing a certification in the field of System Security as evidenced by ownership of an ISO 27001: 2013 certificate on Information Security Management Systems. It will beneficial for service providers to also have ISO 9001: 2015 Certification on Quality Management Systems.

Timeline

SILK Maintenance and Management is carried out in 2 months (65 days), starting from 01 February 2022 to 5 April 2022.

How to Apply

This study program is open to companies or organizations. Applicants should describe their proposed approach to managing workloads and define responsibilities in their methodology.

To apply, please send documents and other information outlined below to the following e-mail: iwan.wibisono@thepalladiumgroup.com cc: dwi.nugroho@thepalladiumgroup.com with the name of the position you are applying for as the email subject, by 26th January 2021 at 17.00 WIB.

• A Curriculum Vitae (CV) for an individual consultant or an organizational profile for applicants from an organization outlining the experience required for this study.
• Technical and financial proposals (3 - 4 pages) based on this Terms of Reference containing:
  
  • Summary of the proposed methodology
  • Schedule of main activities
  • Initial outline of the report
  • Daily fee rate and budget plan.
• Referral names of at least two previous clients (for each applicant).
• One of the selection phases is the interview or presentation, which aims to test applicant’s knowledge of the job they applied for.

Complete TOR can be found in this link: https://bit.ly/SILKWebMaintenance