Introduction
We are seeking a proactive Staf Administrasi General Affair to join our dynamic team. This full‑time position is based in a modern office environment with a Monday‑Saturday work schedule (08:00 – 17:00). The successful candidate will play a pivotal role in supporting the General Affairs department, ensuring smooth purchasing operations, effective asset management, and seamless coordination among internal teams and external vendors. If you thrive in a fast‑paced setting, possess strong communication skills, and enjoy supervising a small team, we invite you to apply.
Responsibilities
- Supervise, coach, and empower a team of junior administrators, fostering a collaborative atmosphere and ensuring clear delegation of tasks.
- Coordinate daily activities across departments, acting as a liaison to resolve operational bottlenecks quickly.
- Oversee the entire purchasing cycle: identify needs, select and evaluate suppliers, negotiate contracts, and ensure compliance with company policies.
- Maintain accurate vendor records, monitor performance metrics, and develop long‑term relationships that improve cost efficiency.
- Conduct regular stock‑taking, asset tagging, and condition audits for all fixed assets, guaranteeing that the asset register is up‑to‑date.
- Manage warehouse organization, optimize storage layouts, and enforce minimum stock level policies to avoid stock‑outs.
- Prepare detailed purchasing reports, track budget utilization, and present insights to senior management for strategic decision‑making.
- Address delivery delays, product returns, and damaged goods with swift, solution‑oriented actions, minimizing impact on operations.
- Collaborate with finance to reconcile invoices, verify expense claims, and ensure timely payment cycles.
- Support internal audit activities by providing documentation and evidence of compliance with procurement and asset‑management procedures.
Requirements
- Minimum education: D3/D4 in Business Administration, Supply Chain Management, or a related field.
- At least 1 year of proven experience in purchasing, inventory control, or general affairs administration.
- Strong supervisory and coaching abilities; experience leading small teams is highly desirable.
- Excellent communication skills in Bahasa Indonesia and basic English, enabling effective interaction with vendors and internal stakeholders.
- Proficiency with Microsoft Office (Excel, Word, PowerPoint) and familiarity with ERP or procurement software.
- Analytical mindset with the capacity to evaluate vendor proposals, conduct cost‑benefit analyses, and make data‑driven recommendations.
- High level of organization, attention to detail, and the ability to manage multiple priorities under tight deadlines.
- Gender: Open to all genders.
- Age: Candidates up to 35 years old are preferred, though exceptional talent will be considered regardless of age.
Benefits
- Competitive salary package with performance‑based incentives.
- Comprehensive health insurance covering medical, dental, and vision care.
- Paid annual leave, sick leave, and public holidays in accordance with Indonesian labor law.
- Professional development opportunities, including training workshops, certifications, and tuition reimbursement.
- Transportation allowance or company‑provided vehicle for commuting.
- Employee wellness program featuring gym membership discounts and mental‑health support.
- Career advancement pathways within the General Affairs and broader corporate functions.
About Company
Our organization is a leading player in the manufacturing and distribution sector, recognized for its commitment to quality, innovation, and sustainable growth. With a workforce of over 2,000 employees across multiple locations, we pride ourselves on fostering a culture of continuous improvement and employee empowerment. By investing in cutting‑edge technology and robust internal processes, we ensure that our products reach customers efficiently while maintaining the highest standards of safety and compliance. Joining our team means becoming part of a forward‑thinking company that values integrity, collaboration, and the professional development of every staff member.
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