Finance & Administrative Support Consultancy for R4D Activit...

Date Posted: Posted26 hari yang lalu
Salary:
Jakarta
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Job Description

Results for Development (R4D) is a leading non-profit global development partner. We collaborate with change agents around the world — government officials, civil society leaders and social innovators — to create strong systems that support healthy, educated people. We help our partners move from knowing their goal to knowing how to reach it. We combine global expertise in health, education and nutrition with analytic rigor, practical support for decision-making and implementation and access to peer problem-solving networks. Together with our partners, we build self-sustaining systems that serve everyone and deliver lasting results. Then we share what we learn so others can achieve results for development, too.
We have a unique and vibrant culture at R4D. Diversity, equity and inclusion are at the heart of our work environment and help advance our mission. Diversity—of ideas, identities, perspectives and backgrounds—is vital to who we are and what we do. We seek people who embrace these values and will help reinforce them. Our work culture is collaborative, creative and entrepreneurial. We operate based on trust and respect. Teams across the organization frequently collaborate on programmatic work and support each other in continuously building a better R4D.
Effective March 2022 - March 2023 This position will support two USAID-funded, R4D Indonesia-based projects, the Medicines, Technologies, and Pharmaceutical Services (MTaPS) program and the Health Financing Activity (HFA).
Program Background, MTaPS The USAID-funded Medicines, Technologies, and Pharmaceutical Services (MTaPS) program supports low- and middle-income countries to strengthen their pharmaceutical systems by strengthening pharmaceutical sector governance; increasing institutional and human resource capacity for pharmaceutical management and services, including regulation of medical products; increasing the availability and use of pharmaceutical information for decision-making and advancing the global learning agenda; optimizing pharmaceutical-sector financing, including resource allocation and use; and improving pharmaceutical services, including product availability and patient-centered care, to achieve health outcomes.

MTaPS is working with government officials and academics in Indonesia to build capacity for pharmaceutical expenditure tracking. The project is led by Management Sciences for Health (MSH) and Results for Development (R4D) is a subcontractor. R4D will be convening meetings with these stakeholders in Indonesia, both in-person and online. R4D needs support for local logistics and financial management in Indonesia.
Program Background, HFA The United States Agency for International Development’s (USAID) Health Financing Activity (HFA) supports the Government of Indonesia (GOI) to sustain and increase the efficiency in financing for health to improve financial protection, equitable access to quality health services, and health outcomes in the priority areas of HIV, tuberculosis (TB), and maternal and newborn health (MNH). HFA is a five-year project (2019–2024) providing technical assistance to strengthen local capacity in financial analyses, stakeholder engagement, learning, and decision-making. The HFA team works closely with its government counterpart, the Ministry of Health’s Center for Health Financing and Insurance (MOH-PPJK). This project is led by ThinkWell, who oversees a consortium of premier organizations: R4D, the Center for Health Economics and Policy Studies (CHEPS) at Universitas Indonesia, and the Center for Health Policy and Management at Universitas Gadjah Mada (UGM-CHPM).

Scope of work The Finance and Administration Consultant will be responsible for supporting disbursements and accounting of R4D’s local payments for the MTaPS and HFA programs, as well as logistics support as needed. The consultant agrees to serve as a local funds agent for R4D in Indonesia. Specifically, the Finance and Administrative Consultant will:
Financial Management:
  • Receive wire transfer advances of funds for meeting costs for the MTaPS project from R4D to his/her personal bank account and confirm receipt of funds
  • Prepare and process accounting transactions such as disbursement, cash receipts, and advances in accordance with R4D finance and accounting policies and procedures
  • When appropriate, ensure efficient payments and disbursements to workshop participants and vendors according to approved policy and procedures
  • Collect and journal supporting documentation and receipts for financial transactions (workshops and travel)
  • Support R4D team members to prepare monthly requests (terms of reference and budgets), reconciliations and financial statement reports
  • Work with the program team to forecast financial transaction needs
  • Submit financial reconciliation reports to R4D Program Associate following each meeting
Administration and Activity Management:
  • Coordinate with R4D MTaPS Program Associate and MSH/MTaPS program coordinator in advance of MTAPS meetings to be held in Jakarta, Indonesia to discuss meeting logistics
  • Coordinate with R4D HFA Senior Program Coordinator on logistical, operational, and administrative tasks
  • Lead interactions with hotels and other local vendors as requested by R4D staff to confirm venue availability and solicit price quotations
  • Collect required paperwork from experts/resource persons invited to meetings, and disburse honoraria as agreed with R4D Program Staff
  • Complete travel forms for R4D staff and coordinate with travel agents on flights, rooming, and transportation ahead of meetings
  • Assist in facilitating meetings, including setting up audio and visual equipment, controlling Zoom, taking photos, and coordinating participants
  • Take meeting attendance by documenting online meeting participation (for virtual meetings); collect email addresses, bank account or mobile phone information from virtual participants; and disburse resource fees after meetings via mobile phone transfer or bank transfer; document receipt of funds transferred
  • Take meeting attendance using a sign-in sheet (for in-person meetings) and collect signatures as confirmation of receipt of funds
  • Assist with facilitating COVID-19 antigen testing for meeting participants, provide masks or other personal protective equipment as needed, and collect any consent forms as needed
  • Assist with procuring box lunches/snacks for GOI meetings as needed
  • Contribute to reporting and documentation of meetings and other activities
  • Participate in virtual/in-person periodic check-ins with the R4D team, finance and grants team in the US, and other partners, as required
Deliverable Schedule, MTaPS Required deliverables for this activity will include:
  • Reconciliation report and proper documentation accounting for all local transactions for each event – due 5 business days after the end of each meeting (to be confirmed by R4D Program Associate)
  • Monthly timesheets submitted with invoice - due on the first day of each month

Deliverable Schedule, HFA Required deliverables for this activity will include:
  • Monthly timesheets submitted with invoice - due on the first day of each month

Time Commitment MTaPS: Total number of days is not expected to exceed thirty (30)workdays for the duration of the contract. This is likely to cover support for approximately seven to ten (7 to 10) meetings during the period of performance, from March 2022 to March 2023. HFA: The time commitment to the HFA project is no more than 10 days per month, and no more than 120 days for the duration of the contract.
Fees and Payment Terms The Finance and Administration Consultant will be paid a daily rate to be negotiated based on his/her skills and experience. S/he will keep a labor log documenting his/her working dates and the tasks supported. Payment will be based on invoices reflecting time worked and will be paid monthly. How to Apply To apply, please submit an online application through the R4D careers page. Applications must include a cover letter (including your name, contact details, brief description of your relevant experience, and your requested rate of pay), CV or resume, and the names and emails of three references that we many contact for eligibility. Applications must include all information to be considered. The deadline to submit applications is Friday, February 25th.

Qualifications and Experience


      Applicants must currently reside in and be legal to undertake consultancies in Indonesia to apply.       The applicant should also possess the following qualifications and experience:
    • 3-5 years of experience managing nonprofit finances
    • 3-5 years of experience in event planning, organization, and management
    • Experience in healthcare management or community health programs preferred
    • Experience working on internationally funded development projects or with international donor organizations preferred
    • Fluency in English and Bahasa Indonesian required
Results for Development is an EOE/M/F/Vet/Disabled/Affirmative Action Employer committed to fostering and nurturing an energetic, collaborative and diverse workforce. R4D provides market-competitive salaries and comprehensive employee benefits.

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Job Detail

  • Job Id
    1496875fc146528e
  • Location
    Jakarta
  • Company
  • Type
    Private
  • Employment Status
    Permanent
  • Positions
    Available
  • Career Level
    Experience
  • Gender
    Male/Female

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