Order Management Executive

Date Posted: 30+ hari yang lalu
Salary:
Jakarta
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Job Description

Location: Jakarta, Indonesia

Thales people architect identity management and data protection solutions at the heart of digital security. Business and governments rely on us to bring trust to the billons of digital interactions they have with people. Our technologies and services help banks exchange funds, people cross borders, energy become smarter and much more. More than 30,000 organizations already rely on us to verify the identities of people and things, grant access to digital services, analyze vast quantities of information and encrypt data to make the connected world more secure.

Thales has been established in Indonesia for close to 40 years. Today Thales Indonesia employs 25 people and has successfully provided numerous solutions to Indonesia in both civil and defense sectors. The Group’s main business in Indonesia has historically been the defense domain, where Thales is a long-term provider of defense systems for the Indonesian Army and Navy. In these areas Thales has demonstrated a strong commitment to working collaboratively with the Indonesian government and partners with local stakeholders. In recent years there has been an increased interest in the Thales civil solutions especially in the field of transportation and air traffic control. With the growing attention to infrastructure development by the Indonesian government, Thales will have opportunities in the transportation and security domain.

To assist the Country Sales Manager in the Order Taking & Administration Process and follow through up-to order shipment/Invoice to customer. Daily activities are such as : Manage Order Backlog, Manage New Orders, Shipment Follow-Up, Quality Issue Follow-Up, Filing, Invoice, Credit/Debit Follow-Up and Reporting.

Main activities / tasks

  • Take Ownership for customer satisfaction and strive for excellence by satisfying the needs and exceeding the expectations of our customers.
  • Take complete responsibility for a customer request/order once allocated. Own the request until completion even though there may be a need to involve others to action it.
  • Process customer’s orders and sample request. Launch and co-ordinates Thales approval procedures (Printing, Coding, Perso) directly with the concerned departments.
  • Assist and work with customer on artwork approval process through to OK BAT.
  • Determine product availability with factory Order Management and communicate to customers.
  • Ensure that all order taking processes adhere to the established contract summaries or Thales standard terms and conditions including pricing, discounts, approved deviations, payment and shipping method.
  • Ensure that all processed orders are acknowledged with Thales’s general terms of Sale, unless there is a signed supply or distributor contract in place.
  • Liaise with Logistics department for any special shipping requests from customers. Organise the shipment of all orders processed including any associated documentation requirements. Send invoices and shipping advise to the customer.
  • Ensure that all complaints are logged into the tracking database in a timely manner and proactively follow-up with Quality Department for the necessary actions.
  • Process and manage all return shipments.
  • Responsible for initiating credit/debit requests in a timely fashion. Follow up with Credit for on-time order release and ensure that adequate credit facilities are in place to permit required shipments.
  • Follow up with customers for Letter of Credit, ensure that it is in accordance to Thales’s standard LOC conditions.
  • Assist in provision of management report/s to the Country Sales Manager/CS Mgr.
  • Record Management – responsible to keep all files and customer records current.
  • Act as an interface in support of customer concerns and issues with various sales and support groups.
  • Maintain 100% communication, meeting up whenever necessary and follow-up of all requests from our customers using courtesy and diplomacy.
  • (In-region CS) Maintain office administration, assist Sales in forecast, customer meetings and other Sales related activities. Generate end customer invoices.

Requirements

  • Diploma or Degree holder
  • Minimum 3 years of working experience in Supply Chain related fields.
  • Good interpersonal skills
  • Well organized with good planning and execution skills
  • Exceptional communication skills both verbal and written
  • Proficient in MS application
  • Fluent in English

At Thales we provide CAREERS and not only jobs. With Thales employing 80,000 employees in 68 countries our mobility policy enables thousands of employees each year to develop their careers at home and abroad, in their existing areas of expertise or by branching out into new fields. Together we believe that embracing flexibility is a smarter way of working. Great journeys start here, apply now!

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Job Detail

  • Job Id
    3acbeedcd62a6c92
  • Location
    Jakarta
  • Company
  • Type
    Private
  • Employment Status
    Permanent
  • Positions
    Available
  • Career Level
    Experience
  • Gender
    Male/Female

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