About Weir ESCO
Weir ESCO® is a world leading manufacturer and distributor of cast wear parts, bucket solutions and ground engaging tools for mining, construction and industrial customers. With more than 100 years of experience, ESCO’s global engineering and technical teams offer expert support to customers who need trusted mission critical components for their operation.
Our products are used in some of the harshest environments on earth in mining and recycling, producing the copper and other commodities that are essential to electric vehicles, renewable energy and building infrastructure projects in cities worldwide. We share an unrelenting focus on product innovation and constantly developing new materials, superior metallurgy, and solutions to offer reliable, long-lasting and highly productive parts.
Why Weir ESCO
Weir ESCO is a respected, award-winning industry leader focused on creatively solving our customer’s complex problems. In 2018, we joined the Scotland-based Weir Group, which is one of the world’s leading mining technology companies. As part of the global Weir Group family, we enable the sustainable and efficient delivery of the resources essential to create a better future for the world. We strongly believe in inclusion, diversity and equity drive innovation and make us a stronger team. And, to keep us on the leading edge, we invest in our employees in the long term, not just with competitive remuneration, but with ongoing learning and development, and professional growth opportunities.
We Believe In
Thinking Safety First – Delighting Your Customer – Doing the Right Thing – Aiming High – Respecting Each Other
Business Need/Purpose of r ole
The Administration Assistant is r esponsible for support task which may include typing, filing, basic reporting, answering phones, and data entry. Provides secretarial/ administrative support non-executive employees or groups in the organization. May arrange business travel, coordinate meeting arrangements, and/or track expenses.
The successful candidate will have proven ability to:
Performs a wide variety of clerical duties of a function; assist administration staff in day-to-day activities.
Maintains knowledge of forms and procedures within a function.
Organizes and prepares correspondence materials, reports, presentations, agendas, and minutes.
Participates in preparing, maintaining, and reviewing various records, data, and files: resolves any discrepancies.
Receives, screens and directs incoming calls, visitors, mail and e-mail.
Assists in ensuring efficiency of clerical operations within function and make recommendations for improvements.
Acts as a point of contact for visitors, customers, outside organizations, and/or managers; provides information and assistance.
Maintain files, records, calendar, etc.
Receive invoice from vendor and check all documents completion and scan once completed to be sent to Finance Jakarta team (both in softcopy and hardcopy).
Invoice Customer: collecting supporting documents (POD; Delivery Note/Manifest/etc), CIPL, Customer PO and SOA ; Receiving invoice customer from Finance Jakarta team and completing the supporting documents ; send invoice to customer.
Update delivery report customer from CKB to WHS.
Checking office need monthly and create PRF.
Create fuel monthly report for ESCO team.
Assist to create Expense Claim team for ESCO Balikpapan and send it to Jakarta office.
About you:
Prior experience in a administration assistance role
The successful candidate will be required to undergo a background checks .
Please note that only people with the right to work in country need apply for this position.
This posting is not intended to be an all-inclusive list of duties and responsibilities but constitutes a general definition of the position's scope and function.
For further information about ESCO visit our web site at www.esco.weir
We take pride in offering a quality workplace and promoting equal opportunities for all .
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