Job Description

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet.Learn more at undp.org or follow at @UNDP The National Mid-Term Development Plan (RPJMN) 2020-2024 reflects the Government of Indonesia’s (GOI) strong commitment to achieving the SDGs while making a significant shift towards low-carbon economic transformation. Despite the many advances pre-COVID-19, a GOI study indicated that an estimated USD 4.7 trillion (tn) of funding is required to achieve the SDGs. To address the challenges in financing SDGs and to recover the economy post COVID-19, Indonesia seeks to increase investment in SDGs through innovative financing, which the country is actively pursuing with UNDP support. As the fourth most populous country in the world, and one of the fastest growing emerging markets, Indonesia harbors a huge potential for innovative finance, including blended finance, green finance and impact investment. UNDP Indonesia has established an Innovative Financing Lab (IFL) in 2018 that operates as collaborative space for public and private partners and other interested stakeholders with the objective to develop solutions for financing the SDGs and leverage new resources flows for sustainable development. The Lab focuses on three different but interrelated workstreams, namely Islamic and Blended Finance, Green and Sustainable Finance, and Impact Investment. Under Impact Investment workstream, The Lab attempts to strengthen the ecosystem and enabling environment of impact investing through fostering impact enterprises, co-designs and tests new financing solutions to align investments with SDGs as well as measuring progress and evaluating impact. The Joint Programme (JP) “Accelerating SDGs Investments in Indonesia (ASSIST)” brings four UN agencies (UNDP, UNEP, UNICEF, and UNIDO) together to support the GoI to meet its SDG targets. This support will be delivered by (1) taking proven and new financing instruments to scale through the provision of pre- and post-transactions technical assistance for three financing instruments: thematic bonds, blended finance instrument, and SDG-linked loans, and (2) providing capacity building to relevant stakeholders (e.g. GoI, Local Governments (LGs), Financial Institutions, Small and Medium-sized Enterprises or SMEs) to improve institutional capacities to access and utilize finance towards the achievement of the SDGs. The Project Management Unit (PMU) ASSIST is hosted in UNDP’s IFL and will be led by a National Project Manager (NPM), supported by a Chief Technical Expert and Technical Coordinators. To support the PMU ASSIST and IFL thematic bonds related workstreams. Under the overall guidance of NPM and supervision of the Technical Coordinator, Technical Assistant Thematic Bond post is established to support the PMU and work on Thematic Bond with Public Finance Management (UNICEF) and Sustainable Finance Associate (UNDP) team through knowledge in bond development and issuance, capacitybuilding, impact reporting, advocacy, as well as analysis and research development. Under the supervision of the Technical Coordinator Thematic Bond & PFM, the incumbent will provide programme support services ensuring high quality, accuracy and consistency of work in relation to Thematic Bond for the Joint Programme
Institutional Arrangement The Technical Assistant Thematic Bond will work Under the overall guidance of NPM and supervision of the Technical Coordinator, Technical Assistant Thematic Bond post is established to support the PMU and work on Thematic Bond with PFM (UNICEF) and Sustainable Finance Associate (UNDP) team through knowledge in bond development and issuance, capacitybuilding, impact reporting, advocacy, as well as analysis and research development. Under the supervision of the Technical Coordinator Thematic Bond & PFM, the incumbent will provide programme support services ensuring high quality, accuracy and consistency of work in relation to Thematic Bond for the Joint Programme

Duties and Responsibilities

Scope of Work a) Support the project team to ensure effective project planning, budgeting and implementation focusing on achievement of the following results:

• Assists in the coordination of project planning and preparation work for, typically, a medium-size and complex component of the project initiatives, monitors status of project proposals and receipt of relevant documentation for review and approval.
• Compiles, summarizes, and presents basic information/data on specific project and related topics or issues.
• Reviews project documents especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.
• Implement project standard operating procedures in line with the government and UNDP’s regulations.

b) Support to the effective reporting on progress project implementation

• Preparation of budget revisions, support to the preparation of annual and quarterly work plans as well as project board meetings, audit, operational and financial closure of a project.
• Support to the preparation of quarterly project reports, in line with the monitoring and reporting guidelines and presents it to the project assurance team on a timely manner;
• Compiles, summarizes and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of management
• To provide administrative support for preparation of high quality and results oriented progress reports.

c) Provide Administrative Support to the project team focusing on achievement on the following results:

• Assist in maintaining strategic partnerships with key development partners in government, private sector, civil society, and academia to garner the resources and support required for an effective portfolio.
• Provision of general office assistance such as response to complex information requests and inquiries; reviews, logs and routes incoming correspondence; establishment of filling system and maintenance files/records; organization of meetings, workshops or other events and preparation of meeting minutes.
• Drafts correspondence on budget-related issues, periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.

d) Support strategic partnership, communication and support to the implementation of resource mobilzation:

• Updated database of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project;
• In coordination with PMU communication focal points and UNDP’s Communication unit and other relevant counterpart communications department, support documentation of the project activities as a tool to communicate results, such as drafting press release, speeches, and providing logistic support to UNDP’s presence in external events; deepen stakeholder knowledge and buy-in to the project, and resource mobilization for the project.

e) Support knowledge building and knowledge sharing focusing on achievement of the following results:

• Updated database of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project;
• Participation in the trainings for the operations/ projects staff.
• Synthesis of lessons learned and best practices in project support management function.
• Contributions to knowledge networks and communities of practice.
• Effective contribution to learning and knowledge sharing in gender analysis and gender mainstreaming
• Collection of background information to support prepare documents, including but not limited to reports, issue briefs, summaries, presentations, etc. to facilitate knowledge production in a solid manner.
• Support Bahasa Indonesia/English translation of relevant documents.

f) The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that

• Human rights and gender equality is prioritized as an ethical principle within all actions;
• Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
• Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
• Differentiated needs of women and men are considered;
• Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
• Necessary arrangements to provide gender parity within all committees, meetings, trainings etc.

Competencies

REQUIRED COMPETENCY CORE BEHAVIOURTAL - LEVEL 1 ( INDIVIDUAL CONTRIBUTOR ) Achieve Results

• Demonstrates focus on achieving quality results and impact
• Consistently strives to meet or exceed excellent standards
• Efficiently establishes appropriate plans and resources for self and others to accomplish goals
• Holds self and others accountable for results

Think Innovatively

• Seeks patterns and clarity outside, across and beyond boxes and categories, resists false certainty and simplistic binary choices
• Looks beyond conventional approaches and established methods
• Proposes new ideas, approaches and solutions to problems

Learn Continuously

• Actively pursues opportunities for learning and self-development, professionally and personally
• Keeps up to date with new developments in own professional area
• Proactively seeks feedback, demonstrates a desire to learn from others as well as from experience, both positive and negative
• Contributes to the learning of others

Adapt with Agility

• Actively pursues opportunities for learning and self-development, professionally and personally
• Keeps up to date with new developments in own professional area

Act with Determination

• Is flexible in handling change, and adopts new ideas, approaches and ways of working
• Seamlessly adapts to working with new situations or contexts, with new people, and in different ways
• Participates in, supports, or drives meaningful change in UNDP
• Is comfortable with ambiguity and effectively manages juggling multiple demands

Engage and Partner

• Demonstrates and encourages teamwork and co-creation, internally and externally, to achieve joint objectives and results
• Acts in a way that demonstrates empathy and emotional intelligence, showing consideration for the needs and feelings of others

Enable Diversity and Inclusion

• Understands and appreciates issues from the perspective of others
• Treats all individuals with respect, considers ethical implications and responds sensitively to all differences among people
• Fully accepts and values all people, creating an inclusive environment
• Understands that inclusion is multi-faceted (e.g. race, gender, age, disability, culture, etc.) and treats everyone fairly and equally
• Demonstrates honesty and transparency

CROSS FUNCTIONAL COMPETENCIES Digital Awareness and Literacy Ability and inclination to rapidly adopt new technologies, either through skilfully grasping their usage or through understanding their impact and empowering others to use them as needed Working with Evidence and Data Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making Communication Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience Ability to manage communications internally and externally, through media, social media and other appropriate Channels TECHNICAL COMPETENCIES Gender Gender Mainstreaming UN policy knowledge - ethics Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity Innovation Technology and Innovation Verbal and written communication Ability to effectively communicate both verbally and in writing to convey key facts and findings Data Analysis and Presentation Identify trends and issues associated with unusual or complex transactions and present data in a meaningful manners to facilitate discussions, draw conclusions or make pragmatic decisions.

Required Skills and Experience

Minimum Qualifications of the Successful NPSA Min. Academic Education Bachelor’s degree in Accounting, Finance, Business, Public Administration, Economics, development studies or other relevant fields of study Min. years of relevant Work experience Minimum 2 years of professional experience, preferably in the field of development Required skills and competencies

• Good inter-personal skills.
• Full time availability for project management support duties is essential.
• Strong knowledge and experience in project management support are essential as well as ability to draft correspondence on budget-related issues, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.

Desired additional skills and competencies

• Knowledge of and experience in supporting administration of innovative finance or development projects will be highly desirable.

• Familiar with Government and UN/UNDP procedures would be desirable

• Knowledge in any of these areas: impact investment, venture capital and SDGs is an advantage.

• Up-to-date computer skills required, knowledge of spreadsheet and database packages

• Experience in handling of web based management systems would be preferable.

Required Language(s) (at working level) Fluency in English and Bahasa Indonesia in both writing and speaking.

Disclaimer

Important applicant information

All posts in the NPSA categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.