Project Assistant

Date Posted: Posted11 hari yang lalu

Salary:

Jakarta

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Job Description

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology– creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories. FHI 360 is currently recruiting for the position of Project Assistant for an USAID-funded civil society strengthening project (MADANI) in Indonesia. The project focus on developing the capacity of civil society organizations (CSOs) to increase accountability and tolerance in 32 districts in the provinces of Banten, West Java, East Java, Central Java, South Sulawesi, and West Kalimantan. Job Summary The Project Assistant will be responsible for administrative support aspects of the MADANI project. In consultation with the Chief of Party and senior management team, the Project Assistant will establish and maintain sound administration management practices, and ensure the MADANI project’s compliance with FHI 360 and USAID procedures, rules and regulations. Accountabilities:

Provide support to the technical and program staff/team including secretarial and administrative duties, such as word processing, filing, scheduling and confirmation of appointments etc. Maintain a comprehensive electronic and paper filing system.
Assist with weekly event calendar, planning, logistics and management of meetings, workshops and trainings and be responsible for taking and disseminating minutes of meetings of staff meetings.
Update the filing system to include project documents including work plans, project reports, project updates and other project-related documents. Maintain and distribute project materials as appropriate or as directed by senior project staff.
Liaise with Travel and Logistic Assistant for the coordination of travel authorization (TA) and travel expense reports (TER). Assist in making staff travel arrangements e.g. hotel bookings, ticketing, travel insurance etc.
Assist Finance team to carry out preliminary review on budget proposals, staff’s Travel Expense Report and Budget Activity Report (added)
During the pandemic, liaise with Travel and Logistic Assistant to consolidate all pertinent documents related to the staff’s trip and all activities to be approved by the FHI360 Indonesia Emergency Management Team (added)
Perform other duties as assigned.

Qualifications:

Bachelor’s degree in business studies, administration or related field.
At least 5 years’ relevant experience in administration and liaison.
Experience with U.S. government rules and regulations preferred
Working knowledge of office software, including Word, Excel and PowerPoint.
Must be well organized, self-starter with attention to detail.
Must have excellent communication skills and good command in both written and spoken Bahasa Indonesian. Good English skills desired.
Ability to manage and complete numerous tasks with a high degree of organization and limited resources.
Experience of proactively identifying risk, addressing issues and appropriately communicating these to the project staff and country office as needed.
Able to work independently and on a team.
Ability to meet deadlines with strong attention to consistency, detail, and quality.
Ability to travel within country if needed.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time. This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time. FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law. FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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Job Detail

Job Id

61a59992bcfbd468
Location

Jakarta
Company
Type

Private
Employment Status

Permanent
Positions

Available
Career Level

Experience
Gender

Male/Female