Baru Executive Assistant, Footwear

Date Posted: 2 hari yang lalu

Salary:

Jakarta

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Job Description

Purpose & Overall Relevance for the Organization:

Supports SVP/VPs Sourcing in all aspects as the coordination partner internally and externally. Provides full service administrative support for these two leaders and their departments. In parallel, coordinates cross-divisional supplier-facing Sourcing and GOPS leadership communications to maintain alignment of messaging. Leverage knowledge of these key stakeholder groups to coordinate local Indo cross-team events.

Key Responsibilities:

Collects, sorts and prioritizes daily mail and correspondence for SVP/VP Sourcing; responding when appropriate.
Manages SVP/VP Sourcing’s calendar and helps to prioritize & schedule appointments.
Establishes and performs practices that accurately maintains records/files and efficiently processes information.
Represents the Department in a professional and courteous manner when interacting with both internal and external customers.
Organizes, coordinates and manages programs, events or conferences by arranging for facilities and caterer, issuing information or invitations etc.
Performs day-to-day administrative support services, meeting schedules and facilitation, travel arrangements & visa, shipping, expense reports, and other services for the SVP/VP Sourcing and his/her department. Provides solutions to problems requiring the knowledge of department policies and procedures.
Composes and prepares confidential correspondence, operational reports and other complex documents independently, to ensure timely and accurate responses.
Partners with Indonesia Administrative counterparts (across divisions, HR and Corporate Services) to support local events including live and streaming Town Hall meetings; executive leadership visit activities; Long Service awards, Team Talk live streaming events, relocations and or renovation activities.
Support cross-divisional and GOPS supplier-facing leadership email communications related to strategy, events (FIFA, World Cup, year-end greeting), and coordinate annual air mail distribution of strategy materials.
Support supplier-facing events leader with supplier contact list management for annual summit invitation, awards and gala dinner invitation and seating plan.

Key Relationships:

All departments within Sourcing
All Group Functions that support Sourcing (i.e. CoE, Performance Management, Finance, HR, Legal, SCM and GIT, Corporate Services)
Local Supplier-facing leadership team (i.e. Country Managers, Office Managers)

Knowledge Skills and Abilities:

Strong organizational and time management skills.
Ability to work independently on projects and administration, applying appropriate administrative expertise and decision-making
Ability to prioritize and execute multiple assignments in a fast-paced environment while working under tight deadlines. Ability to make recommendations that effectively resolve problems by using judgment that is consistent with standards, practices, policies, procedures and regulations.
Strong computer skills, including but not limited to, MS Word, MS Excel, MS Outlook and MS Power Point
Excellent verbal and written communication skills in English & Chinese
Team player with very good interpersonal skills

Requisite Education and Experience / Minimum Qualifications:

Four year College or University degree
Minimum three (3) years related senior level administrative experience
Combination of education and experience may be substituted for degree

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Job Detail

Job Id

649194cd9f078ea9
Location

Jakarta
Company

Adidas
Type

Private
Employment Status

Permanent
Positions

Available
Career Level

Experience
Gender

Male/Female