Baru Senior Office Manager

Date Posted: 3 hari yang lalu
Salary:
Jakarta

Job Description

South Pole is an energetic, global company offering comprehensive sustainability solutions and services. With offices spanning all continents across the globe, we strive to create a sustainable society and economy that positively impacts our climate, ecosystems and developing communities. With our solutions we inspire and enable our customers to create value from sustainability-related activities.

Our Corporate Functions team is the “enablement engine” of South Pole. Behind the scenes, we provide the business with world-class solutions and best practices that sustain business growth and success. We cover key areas such as Finance, HR, Office Management, Legal, IT, Operations, etc. If you are a smart, ambitious and dynamic professional with a strong passion to make a real difference in the fight against climate change, the below position may be right for you!

Job summary:

The Senior Office Manager takes ownership of all administrative and operational matters related to our Corporate Services in Indonesia. This entails a broad and diverse range of responsibilities, covering local legal representation, office budget management, contracts approval, overseeing accounting and transfer pricing, office management, compliance, and safety and security. Through your leadership, you will inspire our multifaceted teams to deliver strong value to the business and to advance the climate agenda with impact and enthusiasm.

Main tasks & responsibilities:

  • Be responsible for the efficient and proper functioning of the Jakarta office, covering administrative functions, legal representation, as well as owning the local office budget, planning and optimizing office expenditures, and leading, providing guidance and support to the local administration team
  • Oversee and support the HSSE policy and activities in the South Pole Indonesia office
  • Ensure that the office is a healthy, safe, and friendly environment that allows employees to perform at their best
  • Manage all relationships with external service providers, such as building management, lawyers, tax and financial consultants, contractors, clearing service and others
  • Directly manage the local finance & administration staff, and oversee quality and accuracy in accounting, finance matters, transfer pricing, tax compliance, office rental management, chamber of commerce membership/documentation, issues related to all aspects of all applicable BPJS
  • Organize and prepare all documentation required for the annual shareholder meetings of active local legal entities
  • Support creating a sense of belonging and a good team spirit and raising any requests and/or concerns to the relevant people
  • In charge of setting up and managing monthly meetings for all staff
  • Represent South Pole in relevant committees, associations or working groups and assess relevance of memberships going forward
  • Coordinate with the global team responsible for our corporate environmental sustainability and oversee the Indonesian office’s sustainability committee
  • Manage office relocation processes to create sufficient working space for our teams in Jakarta when needed
  • Responsible for the local office onboarding process for new staff to the office
  • Coordinate and organize regular team social events and annual retreats
  • Oversee the hosting of regional or global South Pole meetings and events in Indonesia

Requirements:

Essential -

  • University degree in business administration, finance, law or other relevant discipline
  • Professional proficiency in English and Bahasa Indonesia language skills
  • Experience managing teams and developing staff
  • Excellent interpersonal, communication and collaboration skills, with the ability to partner effectively with a diverse range of internal and external stakeholders
  • Comfortable operating globally in a fast-paced international environment
  • Relevant work experience in fields related to general and office operations management including process and policies, risk management, facilities management, health and safety, security, HR, IT, finance, accounting, legal, etc.
  • Excellent knowledge of Indonesian legislation and local reporting requirements with responsibility of the overall statutory and regulatory compliance of the Indonesian entities
  • Innovative and resourceful mindset, who is able to challenge the status quo, bring new ideas and implement creative solutions to increase the efficiency and productivity of our teams


Desirable -


  • You will be highly organised with an eye for detail and ensuring the smooth running of a busy organisation
  • Proven experience in delivering results and effective decision making
  • A team player who is approachable, dedicated and hardworking
  • A passionate, dynamic and committed leader
  • Experience with event organisation and management

What we offer:

At South Pole, we care about our employees as much as we care about the planet. South Pole is not just an employer, we are a Team. South Pole does not just offer people a job, we offer you a career. By joining our team, you will find strong purpose and deep meaning in everything you do. You will have the chance to make a real difference for our clients and for the planet, working alongside a passionate team of like-minded colleagues, while building your knowledge/skills and developing your career in a fun, dynamic, international and fast-growing organisation.

We’re a planet of 7.5 billion unique and different people. We all have a contribution to make and South Pole is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, colour, sex, gender identity, sexual orientation, age, national origin, marital status or disability. Our recruitment is decided on the basis of qualifications, merit and business need.

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Job Detail

  • Job Id
    6bd89d730c977952
  • Location
    Jakarta
  • Company
  • Type
    Private
  • Employment Status
    Permanent
  • Positions
    Available
  • Career Level
    Experience
  • Gender
    Male/Female

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