Job Description

Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency: All Interested Applicants / All Sources.

• For applicants who are USEFMs, the final grade/step for these positions will be determined by Washington DC. The proposed grade is FP-08.

Security Clearance Required: Public Trust - Background Investigation Appointment Type Permanent Appointment Type Details:

• Indefinite subject to successful completion of probationary period

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

This position supports the operational the Department of Justice, Office of Overseas Prosecutorial Development, Assistance, and Training (DOJ OPDAT) in Jakarta and provides principal clerical and administrative support in organizing sponsored national, regional, and international conferences. She/he works closely with vendors for programs, oversees conference arrangement and implementation of programs, to ensure that conferences are properly implemented.

Supervisory Position: No Relocation Expenses Reimbursed: No Travel Required: Not Required

Duties

The Administrative Clerk supports the operational requirements of the Department of Justice, Office of Overseas Prosecutorial Development, Assistance, and Training (DOJ OPDAT) in Jakarta with three Resident Legal Advisors, three Legal Specialists, one Administrative Management Assistant (Office and Program Manager), and one chauffeur. Incumbent reports directly to the Administrative Management Assistant (Office and Program Manager), serves as the primary assistant for the RLA Officers, works closely with the Legal Specialists, and provides principal clerical and other assistance as well as administrative support for DOJ OPDAT in organizing sponsored national, regional, and international conferences. Incumbent manages day-to-day office management and performs and coordinates all administrative support activities in furtherance of OPDAT programs. Incumbent also works closely with vendors for programs, oversees conference arrangement and implementation of programs, and meets with vendors and conference site personnel to ensure that conferences are properly implemented and executed in compliance with procurement and programmatic protocols and expectations.

Qualifications and Evaluations

Requirements:

EXPERIENCE: Minimum two (2) years of prior experience working in an office management, secretarial/administrative/program management support, basic financial management or other job related experience.

(Please note that one credited year of working experience is equal to 40 hours/week x 52 weeks or 2080 hours.)

JOB KNOWLEDGE: Good working knowledge of office management and administration including filling systems.

Education Requirements:

College or universities studies is required.

Evaluations:

LANGUAGE:

• 
  Good Working Knowledge Speaking/Reading/Writing in English and Bahasa Indonesia are required. (This may be tested).

SKILLS AND ABILITIES:

• 
  Demonstrate proficiency in word processing (40 words per minute with less than two errors per minute), spreadsheets, database, presentation, email and other computer programs. Must possess good organizational skill, inter-personal skill, critical thinking, and verbal and written communication skill in English. Must have the ability to organize routine data, documents, and maintain established procedures. Must have excellent attention to detail, be able to multitask and work with minimal superviision.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits: Agency Benefits:

• For EFMs, benefits should be discussed with the Human Resources Office.
• 
  The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

• 
  AEFM / USEFM who is a preference-eligible U.S. Veteran*

• 
  AEFM / USEFM

• 
  FS on LWOP and CS with reemployment rights **

• 
  IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Public Trust - Background Investigation clearance.

To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.

Required Documents:

Please provide the required documentation listed below with your application:

• 
  Proof of citizenship (KTP or passport for Indonesian citizen)
• 
  University degree
• 
  DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• 
  SF-50 (if applicable)-for Eligible Family Member (EFM)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Jakarta, Indonesia.