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Job Description

BAT is evolving at pace - truly like no other organisation.

To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day. Come be a part of this journey!


BAT INDONESIA IS LOOKING FOR A PERSONAL ASSISTANT FOR PRESIDENT DIRECTOR

;SENIORITY LEVEL: Non-Management Level

FUNCTION: Executive & Corporate Services

LOCATION: Jakarta, Indonesia


ROLE POSITIONING AND OBJECTIVES

The role is responsible for assisting and supporting President Director. Assist him in implementing the agreed strategy and plans through managing and coordinating the day-to-day team key priorities in the most effective and efficient way. To support, assist, and ensure functional teams are fully engaged and supported with President Director queries.


Reports to: President Director

Reporting Level: Individual Contributor

Geographic Scope: Local


WHAT YOU WILL BE ACCOUNTABLE FOR

  • Manage the daily schedule of President Director by prioritizing and coordinating appointments with key stakeholders, direct reports, business leaders via most appropriate medium (face-to-face, video conferencing, virtual meetings (i.e., Microsoft Teams)).
  • Proactively manage meeting conflicts and rescheduling as necessary
  • Manage meeting logistics which includes booking of venue and securing associated facilities (IT equipment, banquet, etc.).
  • Manage business travel including flights, accommodation and ground transportation as required and in accordance with in-house travel policy. This includes preparing a comprehensive itinerary for each trip.
  • Manage end-to-end preparation for meetings which includes collating pre-reads, relevant supporting documents, greeting and ushering of visitors, obtaining security clearance where appropriate.
  • Timely submission of travel expense claim reports
  • Prepare and propose appropriate use of budgets on travel and or logistic arrangement
  • Attending to ad-hoc requests as and when required
  • Escalate urgent and other matters as appropriate to relevant area of the business, follow up as needed to ensure prompt or timely resolution
  • Ensure files/documents etc. are archived for ease of retrieval as needed, ensuring appropriate confidentiality


ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE

  • Experienced in providing administrative support to senior level management in a multi-national corporate environment, preferably with minimum 3 to 5 of years in experience
  • Graduated in Diploma or bachelor’s degree in business administration or equivalent
  • Extremely organized with excellent time management skills
  • Proficient in using all Microsoft Office suites and well-versed with IT
  • Able to prioritize and maneuver around changing and conflicting priorities
  • Fully energetic person who can continue delivery under work pressure
  • Should be master to make good relationship with stakeholders
  • Proactively managed task and always be ahead of priority and requested tasks
  • Reliable, dependable, and flexible - willing to 'pitch in' and ‘go the extra mile’ when required
  • High standards of accuracy, quality, and attention to details
  • Ability to always maintain confidentiality
  • Ability to work independently without close supervision
  • Strong team player, able to build and maintain relationships at all levels of the team
  • Professional written and verbal communication skills in English


WE ARE BAT

At BAT we are committed to our Purpose of creating A Better Tomorrow. This is what drives our people and our passion for innovation. See what is possible for you at BAT.

  • Global Top Employer with 53,000 BAT people across more than 180 markets
  • Brands sold in over 200 markets, made in 44 factories in 42 countries
  • Newly established Tech Hubs building world-class capabilities for innovation in 4 strategic locations
  • Diversity leader in the Financial Times and International Women’s Day Best Practice winner
  • Seal Award winner – one of 50 most sustainable companies


BELONGING, ACHIEVING, TOGETHER

Collaboration, diversity and teamwork underpin everything we do here at BAT. We know that collaborating with colleagues from different backgrounds is what makes us stronger and best prepared to meet our business goals. Come bring your difference!

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Job Detail

  • Job Id
    7a517fea0fee35dc
  • Location
    id
  • Company
  • Type
    Private
  • Employment Status
    Permanent
  • Positions
    Available
  • Career Level
    Experience
  • Gender
    Male/Female

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