Executive Secretary

Executive Secretary - A5039

Date Posted: 30+ hari yang lalu

Salary:

Jakarta

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Job Description

Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

Attend meetings and keep minutes

Receive and screen phone calls and redirect them when appropriate

Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

Make travel arrangements for executives

Handle confidential documents ensuring they remain secure

Prepare invoices or financial statements and provide assistance in bookkeeping

Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

Maintain electronic and paper records ensuring information is organized and easily accessible

Conduct research and prepare presentations or reports as assigned

Requirements

Proven experience as executive secretary or similar administrative role

Proficient in MS Office and “back-office” software (e.g. ERP)

In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry

Familiarity with basic research methods and reporting techniques

Excellent organizational and time-management skills

Outstanding communication and negotiation abilities

Integrity and confidentiality

Degree in business administration or relative field
Here at Zenius, we value fundamental skills as key components in our recruitment process. To fill this role, you are required to have ZenCore levels of:

40 for Math

40 for English

40 for Verbal Logic

For more information on ZenCore and how you can gain a ZenCore level, please click here. For this position, you are also required to have a minimum qualification as follows:

Proven experience as executive secretary or similar administrative role

Proficient in MS Office and “back-office” software (e.g. ERP)

In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry

Familiarity with basic research methods and reporting techniques

Excellent organizational and time-management skills

Outstanding communication and negotiation abilities

Integrity and confidentiality

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Job Detail

Job Id

9a9333aea9162b4e
Location

Jakarta
Company
Type

Private
Employment Status

Permanent
Positions

Available
Career Level

Experience
Gender

Male/Female