Partnership Intern

Date Posted: Posted15 hari yang lalu
Salary:
Indonesia
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Job Description

Jobnumber
S01185
Contract Type
Contractor
Closing date
02-Mar-2022
Posting Start Date
16-Feb-2022
Location
INDONESIA
Duty Station
Jakarta Country Cluster, Jakarta
Duty Station Status
N/A
Duration
6 months
Accompanied Status
N/A
Grade

Job Purpose

The Partnership Intern plays a supporting role for the Development Unit of CCD Indonesia – Timor Leste in general and projects/activities related to CCD partnership in particular, to:

  • Ensure all projects/activities comply with IFRC’s internal procedures/administrative requirements
  • Supporting the Partnership and Research Senior Specialist ondevelop a mechanism to ensure that all communications with external partners are supported with updated information, properly documented, and properly follow up as needed.
  • Focal person for central data on documents related to result of processes related to partnership portfolio

The main roles of the post are:

  • Provide support for the Partnership and Research Senior Specialist and the Development Unit on managing the administration aspects of projects/activities implementation, which may include project implementation, procurement, payment to vendors, and reporting (as needed);
  • Provide support in arranging meetings/calls with external partners, other IFRC CDs/CCDs/Regional Offices, and other Movement partnersManaging proper documentations (screenshots, photos, meeting notes, etc. if needed) and list of follow up steps (if any) of meetings/callsProvide support in arranging meetings/calls, managing proper documentations and list of follow up steps with CCD Indonesia – Timor Leste technical staff/teams for activities/projects related to partnership potfolio. Coordinate with IFRC’s procurement team, finance team, and administration support team as required;
  • Working with technical colleagues, support the CCST to influence policy making, including at ASEAN level on relevant files;
  • Provide inputs/suggestions for improving the administrative arrangements of CCD Indonesia – Timor Leste partnership, if any;
  • When required, working in collaboration with Communication team on monitoring media exposure on IFRC/PMI/CVTL operations.

Job Duties and Responsibilities

Supporting the Partnership and Research Senior Specialist, the Development Coordinator and the CCD for Indonesia and Timor Leste

  • Support in providing high quality drafts of meeting notes, reports and project/activity updates
  • Support with managing list of compliance to IFRC project management procedures, which includes procurement, finance, HR, event organizing, etc.
  • Support with filling drafts/forms related to IFRC’s project management procedures
  • Updating/creating partnership databased on Project Agreements with NS, donor interest and other required databases.
  • Develop Minutes of meeting for endorsement of Partnership and Research Sr Officer and to distribute the document to the approved recipients.
  • Properly organizing meetings/calls and schedules as needed
  • Support monitoring the progress of activities, including liaising with partners, developing draft of ToRs and scopes of work, managing consultants, etc.
  • Support or coordinate participants registration/logistic for external events

Education

  • Relevant university degree or equivalent knowledge;
  • Relevant professional training courses (Red Cross/Red Crescent related, humanitarian and development sector, management, etc.) is preferred.
  • Knowledge on humanitarian diplomacy;
  • Graduation date is no more than one year prior to the start of the internship is preferred.

Experience

  • A minimum of 6 months experience in project management is preferred
  • Experience working in multisectoral cooperation/partnership with donors/NGO/inter-governmental agencies is preferred;
  • Have a good knowledge with ASEAN is preferred;
  • Experience of planning and managing finances and budgets is preferred
  • Be currently enrolled in a university or equivalent level, or have graduated recently (within 1 year from the date of hiring).

Knowledge, Skills and Language

  • Self-supporting in computers (Windows, spreadsheets, word-processing, email, etc.);
  • Able to work under minimum supervision and have strong initiative on developing partnership;
  • Able to work well in a multicultural team and in a changing environment;
  • Fluently spoken and written English;
  • Fluently spoken and written Bahasa Indonesian.

Competencies and Values

  • Adhere to all IFRC’s values and core competencies according to the IFRC Competency Framework;
  • Functional Competencies: Strategic orientation, building alliances, leadership, empowering others, solution oriented.

Job Type: Internship

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Job Detail

  • Job Id
    f3b2de9461ad1684
  • Location
    Indonesia
  • Company
  • Type
    Private
  • Employment Status
    Permanent
  • Positions
    Available
  • Career Level
    Experience
  • Gender
    Male/Female

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