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Job Description

Travel & Event Logistics International Project Specialist TechTrans provides language services and travel logistics – language teaching, interpreting, translating, travel coordination and much more. We have offices, staff, and clients across the world. TechTrans International is located in Houston, Texas, 77058 ( Clear Lake Area). We are searching for experienced international Travel & Event Logistics International Project Specialist for an opening in Jakarta, Indonesia. We have preferences for applicants with fluency in any second language. This position is responsible for providing any and all types of business logistics personnel support services to TechTrans International customers, including travel support, meeting support, service scheduling, vendor interface, proposal submittal, and cost budgeting. Candidate(s) hired for this position will be providing high quality event coordination support and customer service for international delegations. Candidate(s) must be able to multi-task, be very organized, thrive in a fast-paced environment, maintain accurate documentation, be able to work independently, have great problem solving and decision-making skills and possess impeccable communication skills. Duties and Responsibilities:
  • Scheduling business trips for delegations from USA, Asia, Africa, Middle-East, etc. traveling to attend conferences, meetings, and trainings worldwide.
  • Responsible for planning, organizing and providing support (travel, visas, hotel, conference rooms, training events, telecons, etc.) for meetings, functions or events in the United States or internationally upon receiving a request from the customer.
  • Maintain professional correspondence in English with clients, company HQ, and vendors.
  • Booking and purchasing air tickets; assisting in getting visas to relevant countries; coordinating hotel lodging, transportation, meeting facilities, interpreters, and provide other related services.
  • Preparing cost estimates for upcoming events including meeting facilities, transportation, interpretation services, lodging, etc.
  • Tracking and monitoring project budgets and expenses.
  • Communicating all aspects of travel and support to clients and identifying potential challenges.
  • Schedule and communicate to appropriate staff and departments what actual support is needed for a given assignment.
  • Coordinating and monitoring relationships with vendors and subcontractors.
  • Processing, approving invoices, and provide to Accounting all necessary documents as requested.
  • Researching, negotiating, and following-up on services with support vendors.
  • Prepare all necessary paperwork and reporting for each assignment including but not limited to service requests, trip summary report, hour tracking forms, travel requests and evaluations.
  • Meet & Greet – Event facilitator (per diem disbursement).
  • Other Duties as assigned.
Qualifications and Requirements:
  • Bachelor's Degree is preferred.
  • Five years of experience in event coordination, destination management, and travel arrangements.
  • Proven ability to identify, analyze and solve difficult problems; present practical solutions.
  • Proactively take additional responsibility and ability to take appropriate steps in finding solutions to problems; presents options and concepts to develop existing processes or procedures.
  • Must currently be living in Jakarta, Indonesia.
  • A sense of urgency, good attention to detail, and follow-through.
  • Having strong knowledge and proficiency of MS Office - Outlook, Word, Excel, Virtual Meeting software (ex. ZOOM, Teams, etc.), Database and Internet search capabilities and a willingness to work overtime as needed is a must!
  • Ability to organize, prioritize, and perform multiple tasks with minimal supervision.
  • Excellent interpersonal skills required.
  • Excellent spoken and written English.
  • Ability to be on call 24/7 for to address urgent issues.
  • Some travel may be required.
Please complete our on-line application at www.tti-corp.com, click on ‘careers.’ No agencies.
Candidate must require no sponsorship now or at any time in the future. Placement agencies and outside recruiters need not respond. Please complete our on-line application at www.tti-corp.com, click on 'Careers.' We are an Equal Employment Opportunity and an E-Verify Participant. We consider qualified applicants for employment without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

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Job Detail

  • Job Id
    bf736d02f4df2780
  • Location
    id
  • Company
  • Type
    Private
  • Employment Status
    Permanent
  • Positions
    Available
  • Career Level
    Experience
  • Gender
    Male/Female

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