Introduction
We are looking for a dedicated Administrator Kantor Proyek to join our dynamic team operating in the Kuningan‑Cirendang area. This role is essential for keeping our project office running smoothly, ensuring that all legal, financial, and operational documents are meticulously managed both in physical and digital formats. If you are detail‑oriented, thrive in a fast‑paced environment, and enjoy working with modern office tools, this is the perfect opportunity to advance your career in project administration.
Responsibilities
- Maintain and organize all project‑related legal documents, permits, and financial records, ensuring compliance with local regulations.
- Digitize and archive physical paperwork using cloud‑based solutions, guaranteeing easy retrieval and secure backup.
- Assist the finance team with invoice processing, payment tracking, and preparation of monthly financial reports.
- Coordinate with project managers to schedule meetings, prepare agendas, and distribute minutes promptly.
- Monitor office supplies inventory, place orders, and manage vendor relationships to keep the workspace well‑equipped.
- Support the preparation of project proposals and tender documents, ensuring all required documentation is complete and accurate.
- Provide frontline communication for internal and external stakeholders, answering inquiries and directing them to the appropriate department.
- Implement and improve standard operating procedures for document handling, data entry, and record‑keeping.
- Participate in periodic audits, providing necessary documentation and explanations to auditors.
- Contribute ideas for workflow automation using Microsoft Office, Google Workspace, and other digital tools.
Requirements
- Minimum education: D3/D4 or S1 in Administration, Accounting, Finance, or a related field.
- At least 1 year of experience in office administration, accounting, or project support.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace (Docs, Sheets, Slides).
- Strong organizational skills with a keen eye for accuracy and detail.
- Excellent written and verbal communication abilities; able to interact professionally with team members, clients, and regulatory bodies.
- Demonstrated discipline, reliability, and the ability to prioritize multiple tasks under tight deadlines.
- Familiarity with digital archiving, document management systems, and basic accounting principles (e.g., cost accounting, general ledger).
- Female candidates only, as specified by the client’s gender preference.
- Flexibility to work Monday‑Friday, 08:00‑17:00, with occasional overtime during peak project periods.
Benefits
- Competitive salary aligned with industry standards and experience.
- Health insurance coverage for employee and dependents.
- Professional development budget for training, certifications, and workshops.
- Paid annual leave and official holiday entitlement.
- Modern office environment equipped with the latest digital tools.
- Team building activities and company events to foster a collaborative culture.
- Opportunities for career progression within a growing construction and project management firm.
About Company
Our company is a leading player in the construction and infrastructure sector, specializing in residential and commercial projects throughout the Greater Jakarta region. With a strong commitment to quality, safety, and sustainability, we have delivered numerous landmark developments that enhance urban living. Our team values innovation, integrity, and a proactive approach to problem‑solving. By joining us, you will become part of a forward‑thinking organization that invests in its people and encourages continuous improvement.
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