Introduction
We are seeking a motivated Administrator Akuntansi dan Pengadaan to join our finance and procurement team. This role is pivotal in ensuring the accuracy of our financial records, maintaining smooth cash flow, and managing the procurement of goods and services that keep the organization running efficiently. The ideal candidate will be a detail‑oriented professional with a strong foundation in accounting principles, excellent negotiation skills, and the ability to thrive under tight deadlines. The position is full‑time, Monday through Saturday, from 08:00 to 16:00.
Responsibilities
- Accounting & Finance
- Record daily cash transactions, including receipts and disbursements, and manage petty cash with strict reconciliation procedures.
- Prepare and verify supporting documentation for month‑end closing, ensuring all entries are accurate and compliant with internal policies.
- Maintain a systematic filing system for all financial documents, enabling quick retrieval for audits and internal reviews.
- Assist in the preparation of basic financial statements, cash flow reports, and variance analyses for senior management.
- Collaborate with the accounting software team to input data, troubleshoot errors, and suggest improvements for workflow efficiency.
- Purchasing & Administration
- Identify and evaluate potential suppliers, negotiate pricing, terms, and delivery schedules to achieve cost‑effective procurement.
- Generate Purchase Orders (POs), monitor order status, and coordinate with suppliers to ensure timely receipt of goods and services.
- Process supplier invoices, verify accuracy against PO and delivery documents, and prepare payments in accordance with cash‑flow plans.
- Track inventory levels of office and operational supplies, initiating re‑orders before stockouts occur.
- Support cross‑functional teams by providing procurement insights that align with budgetary constraints and project timelines.
- General Administrative Support
- Prepare routine correspondence, reports, and presentations using Microsoft Office suite, especially Excel for data analysis.
- Maintain confidentiality of sensitive financial and contractual information.
- Participate in internal audits, providing required documentation and explanations as needed.
- Continuously improve internal controls by recommending procedural enhancements based on industry best practices.
Requirements
- Minimum education: D3/S1 in Accounting, Financial Management, or a related field.
- At least 1–2 years of relevant experience in accounting, finance, or purchasing.
- Strong grasp of basic accounting concepts such as journal entries, petty cash handling, and bank reconciliation.
- Proficient in Microsoft Excel, including pivot tables, VLOOKUP, and advanced formatting.
- Familiarity with accounting software (e.g., SAP, MYOB, or similar) is a distinct advantage.
- Excellent attention to detail, high integrity, and a strong sense of responsibility.
- Ability to work effectively under pressure, meet strict deadlines, and manage multiple priorities simultaneously.
- Negotiation skills and a customer‑service mindset to build and maintain positive supplier relationships.
- Gender: Female (as per the specific hiring requirement).
- Age: No upper limit; candidates of any age who meet the qualifications are encouraged to apply.
Benefits
- Competitive monthly salary aligned with market standards for the finance and procurement sector.
- Health insurance coverage for the employee and eligible dependents.
- Paid annual leave, public holidays, and additional leave for personal or family emergencies.
- Professional development budget for training courses, certifications, or conferences related to accounting and procurement.
- Performance‑based bonuses tied to accurate closing cycles and cost‑saving initiatives.
- Friendly and collaborative work environment with opportunities for career progression into senior finance or supply‑chain roles.
About Company
Our organization operates in a dynamic sector that blends nonprofit values with corporate efficiency, providing essential services to a wide range of stakeholders. We pride ourselves on transparency, accountability, and continuous improvement. With a growing portfolio of projects, we invest heavily in technology, staff development, and sustainable procurement practices. Joining our team means becoming part of a purpose‑driven culture where every transaction supports our broader mission of delivering high‑impact results for the communities we serve.
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