Introduction
We are seeking a highly organized and proactive Senior Officer Administrasi Perusahaan to join our dynamic team. This pivotal role will be based at our main branch and will play a critical part in ensuring that daily sales transactions, inventory management, and branch operations run smoothly and in strict accordance with corporate policies and internal control standards. The successful candidate will act as a bridge between the frontline sales staff, the finance department, and senior management, guaranteeing that all administrative processes are accurate, timely, and transparent.
Responsibilities
- Supervise, review, and coordinate all daily sales‑transaction administration across the branch, ensuring data integrity and compliance with SOPs.
- Manage inventory levels, conduct regular stock reconciliations, and coordinate with the procurement team to prevent stockouts or overstock situations.
- Oversee petty‑cash handling, perform daily cash‑balance checks, and prepare cash‑flow reports for senior management.
- Prepare and submit comprehensive daily, weekly, and monthly operational reports, highlighting key performance indicators and any variances from targets.
- Conduct internal desk audits at the branch, identify gaps in SOP adherence, and present actionable recommendations to improve internal controls.
- Enter and validate sales and operational data for branches lacking dedicated administrators, ensuring accuracy before system upload.
- Communicate and train staff on newly issued SOPs related to branch operations, fostering a culture of continuous improvement.
- Collaborate with the IT department to maintain and optimize the ERP system, ensuring that all administrative modules are functional and up‑to‑date.
- Support the finance team during month‑end and year‑end closing by providing necessary documentation and reconciliations.
- Participate in cross‑functional projects aimed at streamlining processes, reducing paperwork, and enhancing overall operational efficiency.
Requirements
- Minimum education: D3/D4 in Business Administration, Accounting, or a related field.
- Male candidates, age not exceeding 35 years.
- At least 2 years of proven experience in administrative oversight, inventory control, or branch operations.
- Strong analytical skills with the ability to interpret data and produce insightful reports.
- Demonstrated leadership capabilities—ability to guide, mentor, and motivate junior staff.
- Proficiency in database administration, document audit processes, and ERP systems (e.g., SAP, Oracle, Microsoft Dynamics).
- Excellent written and verbal communication skills, essential for SOP dissemination and stakeholder liaison.
- High level of integrity, attention to detail, and a strong sense of accountability for internal controls.
- Flexibility to work Monday through Saturday, 09:00 – 17:00, with occasional overtime during peak periods or audit cycles.
Benefits
- Competitive salary package commensurate with experience and qualifications.
- Performance‑based bonuses tied to operational efficiency and audit outcomes.
- Comprehensive health, dental, and vision insurance for the employee and eligible dependents.
- Retirement savings plan with company matching contributions.
- Paid annual leave, sick days, and public holidays in accordance with Indonesian labor law.
- Professional development opportunities, including ERP certification courses and leadership workshops.
- Company‑provided transportation allowance or shuttle service for branch commuters.
- Employee assistance program and wellness initiatives to support work‑life balance.
About Company
Our organization is a leading player in the retail and distribution sector, operating a network of branches across the region. We pride ourselves on a customer‑centric approach, leveraging cutting‑edge technology and robust internal processes to deliver high‑quality products and services. With a strong commitment to corporate governance and continuous improvement, we invest heavily in our people, providing a collaborative environment where talent can thrive. Joining our team means becoming part of a forward‑thinking company that values integrity, innovation, and excellence.
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