Introduction
We are seeking a diligent and organized Sekretaris Administrasi Gudang to join our fast‑growing logistics team. This role is the backbone of our warehouse operations, ensuring that all administrative tasks, documentation, and communication flow smoothly between the warehouse floor, management, and external partners. The ideal candidate will be a proactive problem‑solver with strong computer skills, a keen eye for detail, and the ability to thrive under pressure while maintaining a courteous and professional demeanor.
Responsibilities
- Prepare, edit, and maintain daily, weekly, and monthly reports using Microsoft Word and Excel, including inventory summaries, stock movement logs, and performance dashboards.
- Coordinate inbound and outbound shipments by liaising with drivers, suppliers, and customers to schedule deliveries, confirm documentation, and resolve any discrepancies.
- Manage the filing system for all warehouse records, ensuring compliance with company policies and legal regulations regarding goods handling and safety.
- Assist the Warehouse Manager in monitoring stock levels, conducting periodic physical counts, and updating the inventory management system to prevent stockouts or overstock situations.
- Serve as the primary point of contact for internal teams, answering phone calls, responding to emails, and directing inquiries to the appropriate department.
- Support the procurement team by preparing purchase orders, tracking order status, and confirming receipt of goods.
- Maintain a clean and organized work environment, ensuring that all paperwork, manuals, and reference materials are readily accessible.
- Provide administrative assistance during audits and inspections, preparing required documents and facilitating on‑site visits.
- Work collaboratively with both the warehouse floor staff and senior management, fostering a team‑oriented atmosphere while also being capable of handling independent tasks.
- Handle urgent requests and unexpected issues calmly, such as equipment breakdowns or urgent shipment changes, ensuring minimal disruption to operations.
Requirements
- Female candidates aged 19 years or older (all genders are welcome to apply).
- Minimum education: SMA/SMK or equivalent.
- Proficiency in Microsoft Word and Excel; ability to create spreadsheets, pivot tables, and professional documents.
- Excellent written and verbal communication skills; courteous, respectful, and ethically grounded.
- Strong organizational abilities with a focus on accuracy and attention to detail.
- Ability to work quickly without sacrificing quality, especially during peak periods.
- Demonstrated capability to work both independently and as part of a team.
- Resilience under pressure; comfortable handling multiple priorities and tight deadlines.
- Basic understanding of warehouse safety and security supervision is a plus.
- Prior experience in an administrative or clerical role within a warehouse or logistics environment is advantageous but not required.
Benefits
- Competitive monthly salary with performance‑based incentives.
- Comprehensive health insurance covering medical, dental, and vision care.
- Paid annual leave, public holidays, and additional leave for special circumstances.
- Opportunities for professional development, including training in advanced Excel, inventory management systems, and leadership skills.
- Uniform and safety equipment provided.
- Supportive work environment with a focus on teamwork, continuous improvement, and employee well‑being.
- Transportation allowance or company‑provided shuttle service for daily commute.
About Company
Our company is a leading player in the Indonesian logistics and supply‑chain sector, operating a network of modern warehouses strategically located across the region. We specialize in handling a diverse range of products—from consumer goods to industrial materials—while adhering to the highest standards of safety, efficiency, and customer service. Our mission is to deliver seamless, reliable, and cost‑effective logistics solutions that empower our partners to grow their businesses. We invest heavily in technology, staff training, and sustainable practices, making us an employer of choice for professionals who value innovation and career progression.
Interested in this position?
Take the next step in your career and apply for this role today.
Apply Now