Introduction
We are seeking a detail‑oriented Staf Administrasi Operasional Perusahaan to join our fast‑growing operations team. The successful candidate will serve as the backbone of our daily financial and administrative processes, ensuring that invoices, cash‑flow records, and transaction logs are accurate, timely, and compliant with internal controls. This role is ideal for recent graduates or professionals with a solid foundation in office administration who thrive in a collaborative, fast‑paced environment.
The position is full‑time, Monday through Saturday, with working hours from 08:00 to 17:00. You will report directly to the Operations Manager and work closely with the finance, sales, and logistics departments to maintain seamless operational flow.
Responsibilities
- Compile, verify, and reconcile daily sales invoice data, ensuring that all entries reflect the correct amounts, dates, and client information.
- Record all financial transactions in the company’s accounting system, including cash receipts, disbursements, and bank transfers.
- Conduct regular cash‑flow mutation checks, identifying discrepancies and reporting them to senior management for corrective action.
- Maintain accurate and up‑to‑date ledgers, supporting the finance team during month‑end and year‑end closing processes.
- Assist in preparing periodic financial reports, such as weekly sales summaries and cash‑flow forecasts, using advanced Excel functions (pivot tables, VLOOKUP, macros).
- Coordinate with the sales and logistics teams to resolve invoice disputes, ensuring prompt resolution and customer satisfaction.
- Support internal audits by providing required documentation and explanations of transactional data.
- Contribute to process‑improvement initiatives, suggesting automation opportunities and best‑practice workflows.
- Provide administrative support for meetings, including agenda preparation, minute taking, and distribution of follow‑up actions.
- Maintain a well‑organized filing system—both physical and digital—to guarantee easy retrieval of critical documents.
Requirements
- Minimum education: D3/S1 (any major) or equivalent; high school diploma (SMA/SMK) is acceptable for candidates with strong analytical aptitude.
- Proficiency in Microsoft Excel, including formulas, charts, and data analysis tools.
- Strong numerical ability and attention to detail, with a proven track record of accurate data entry.
- Excellent communication skills in Bahasa Indonesia; English proficiency is a plus.
- Ability to work effectively in a team environment and collaborate across multiple departments.
- Basic understanding of accounting principles and cash‑flow management.
- High level of integrity and confidentiality when handling financial information.
- Adaptability to a dynamic work schedule, including occasional weekend tasks.
Benefits
- Competitive monthly salary with performance‑based bonuses.
- Comprehensive health insurance covering medical, dental, and vision.
- Paid annual leave, sick leave, and national holidays.
- Professional development budget for courses, certifications, and workshops.
- Opportunities for career advancement within a growing organization.
- Employee wellness programs, including gym membership discounts.
- Transportation allowance and meal vouchers.
About Company
Our company is a leading player in the manufacturing and distribution sector, delivering high‑quality products to a diverse client base across Southeast Asia. With a commitment to innovation, sustainability, and customer satisfaction, we have built a reputation for operational excellence and continuous improvement. Our workforce is our greatest asset, and we invest heavily in training, technology, and a supportive culture that encourages each employee to reach their full potential. Joining our team means becoming part of a forward‑thinking organization where your contributions directly impact the company’s growth and success.
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