Introduction
We are seeking a highly organized Executive Secretary – Operational Management to support our senior leadership team in Jakarta’s bustling Tanah Abang district. This role is pivotal in ensuring that the Director’s office runs smoothly, from managing complex calendars to safeguarding confidential corporate documentation. The ideal candidate will be a proactive, detail‑oriented professional with at least two years of relevant experience, a minimum of a bachelor’s degree in Secretarial Studies or a related field, and a passion for facilitating seamless communication across all levels of the organization.
Responsibilities
- Coordinate and maintain the executive agenda, scheduling meetings, travel, and special events with precision.
- Prepare, edit, and distribute comprehensive Minutes of Meeting (MoM) that capture action items, decisions, and follow‑up tasks.
- Draft, format, and archive all official correspondence, ensuring compliance with corporate branding and legal standards.
- Serve as the primary liaison between senior management, internal departments, and external stakeholders, fostering clear and professional communication.
- Organize and preserve critical company documents, both physical and digital, using systematic filing and archiving procedures.
- Provide administrative support for cross‑functional projects, including data collection, report preparation, and coordination of inter‑departmental meetings.
- Uphold the highest standards of confidentiality, handling sensitive information with discretion and integrity.
- Assist in the preparation of presentations, reports, and briefing materials for board meetings and strategic sessions.
- Monitor office supplies and equipment, ensuring the executive suite remains fully equipped and functional.
Requirements
- Female candidates, maximum age of 27 years.
- Minimum Bachelor’s degree (S1) in Secretarial Studies, Business Administration, or a related discipline.
- At least 2 years of experience supporting senior executives, preferably in a fast‑paced corporate environment (fresh graduates are also encouraged to apply).
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with digital archiving tools.
- Demonstrated ability to produce accurate, systematic Minutes of Meeting and professional business letters.
- Exceptional written and verbal communication skills, with a polished and courteous demeanor.
- Strong organizational abilities, meticulous attention to detail, and a track record of maintaining confidentiality.
- Willingness to work on‑site in Jakarta (Tanah Abang) with regular office hours: Monday‑Friday, 08:30 – 17:30.
- Personal traits such as reliability, adaptability, and a service‑mindset that supports cross‑functional collaboration.
Benefits
- Competitive salary package aligned with market standards for executive support roles.
- Comprehensive health insurance covering medical, dental, and vision care.
- Annual performance bonus based on individual and company achievements.
- Professional development budget for training, certifications, and conferences.
- Paid time off, including vacation, sick leave, and national holidays.
- Transportation allowance or company‑provided parking in Tanah Abang.
- Modern office environment with ergonomic workstations and collaborative spaces.
- Employee wellness programs, including gym membership discounts and mental‑health resources.
About Company
Our client is a leading player in the Indonesian consumer goods sector, renowned for its innovative products and strong market presence across Southeast Asia. With a culture that emphasizes continuous improvement, teamwork, and ethical business practices, the company invests heavily in its people, offering clear career pathways and a supportive environment where talent thrives. By joining the team as an Executive Secretary, you will become an integral part of a dynamic organization that values precision, professionalism, and the ability to make a tangible impact on business success.
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