Introduction
We are seeking a proactive and detail‑oriented Admin General to join our dynamic team. This role is pivotal in ensuring that daily office operations run smoothly, supporting various departments with accurate documentation, effective communication, and efficient workflow management. The ideal candidate will possess strong administrative skills, a solid foundation in Microsoft Office, and the ability to thrive in a fast‑paced environment while maintaining a high level of professionalism.
Responsibilities
- Prepare, edit, and file internal and external correspondence, ensuring all documents are accurate and compliant with company standards.
- Maintain and update electronic and physical filing systems, guaranteeing easy retrieval of records and adherence to data retention policies.
- Compile, analyze, and present regular reports (e.g., sales, inventory, performance metrics) using advanced Excel functions such as pivot tables, VLOOKUP, and macros.
- Coordinate meeting logistics, including room bookings, equipment setup, agenda distribution, and minute‑taking.
- Handle incoming calls, emails, and visitor inquiries with a courteous and solution‑focused approach.
- Assist the finance team with basic bookkeeping tasks, invoice processing, and expense tracking.
- Support procurement activities by preparing purchase requests, comparing vendor quotations, and negotiating favorable terms.
- Monitor office supplies inventory, reorder items proactively, and maintain relationships with suppliers.
- Ensure compliance with corporate policies, health and safety regulations, and confidentiality agreements.
- Collaborate with cross‑functional teams to streamline processes, identify bottlenecks, and suggest improvements that boost productivity.
Requirements
- Minimum education: D3/D4; candidates with a Bachelor’s degree in Business Administration, Management, or a related field are preferred.
- Age: Up to 30 years old.
- Gender: Female candidates are encouraged to apply.
- Proficiency in Microsoft Office, especially Excel (advanced formulas, charting, data analysis) and Word (document formatting, mail merge).
- Strong understanding of administrative procedures, record‑keeping, and report generation.
- Exceptional attention to detail, organizational skills, and a methodical approach to calculations.
- Demonstrated negotiation abilities and the capacity to manage vendor relationships.
- Ability to work quickly under tight deadlines while maintaining quality standards.
- Excellent communication skills, honesty, and a strong sense of responsibility.
- Prior experience in an administrative or office support role is a plus but not mandatory.
Benefits
- Competitive monthly salary with performance‑based bonuses.
- Comprehensive health insurance covering medical, dental, and vision.
- Paid annual leave, sick leave, and public holidays.
- Professional development budget for courses, certifications, and workshops.
- Modern office environment equipped with ergonomic furniture and high‑speed internet.
- Team building activities, company outings, and quarterly recognition programs.
- Transportation allowance or company‑provided shuttle service.
- Flexible work schedule with the possibility of remote work for certain tasks.
About Company
Our company is a leading player in the manufacturing and distribution sector, known for delivering high‑quality products to a diverse client base across the region. With a commitment to innovation, sustainability, and employee empowerment, we foster a collaborative culture where every team member can contribute ideas and grow professionally. As part of our continued expansion, we value individuals who bring enthusiasm, reliability, and a keen eye for detail to support our operational excellence.
Working with us means being part of a forward‑thinking organization that invests in its people, encourages continuous learning, and rewards dedication. If you are ready to take on a challenging yet rewarding administrative role that offers real impact and growth opportunities, we invite you to apply today.
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