Introduction
We are seeking a highly organized and proactive Senior Office Administration Manager (Pengelola Administrasi Perkantoran Senior) to join our dynamic team. This role is pivotal in ensuring the smooth operation of daily office activities, supporting both internal staff and external stakeholders. The ideal candidate will bring a blend of technical proficiency with Microsoft Office, social media, and marketplace platforms, coupled with a positive attitude and a willingness to assist in various operational tasks.
The position operates Monday through Saturday, from 08:00 to 17:00, providing a stable schedule for a young professional looking to grow within an ambitious organization.
Responsibilities
- Coordinate and manage all front‑office administrative functions, including reception duties, visitor management, and mail distribution.
- Maintain accurate records of company documents, contracts, and employee files using digital filing systems.
- Prepare, format, and disseminate internal communications, reports, and presentations using Microsoft Word, Excel, and PowerPoint.
- Monitor and update company presence on social media platforms (e.g., Instagram, Facebook, LinkedIn) to enhance brand visibility.
- Handle online marketplace activities, such as product listing, order processing, and customer inquiries, ensuring timely fulfillment.
- Assist the finance team with basic bookkeeping tasks, invoice verification, and expense tracking.
- Support HR functions by scheduling interviews, onboarding new hires, and maintaining attendance logs.
- Organize and schedule meetings, conference rooms, and company events, ensuring all logistical details are addressed.
- Identify opportunities for process improvement and recommend solutions to increase operational efficiency.
- Provide backup support for other operational teams during peak periods, demonstrating flexibility and teamwork.
Requirements
- Gender: Female (Perempuan)
- Age: Maximum 25 years old
- Education: Minimum high school diploma (SMA/SMK) or equivalent
- Computer Skills: Proficient in Microsoft Office suite (Word, Excel, PowerPoint)
- Digital Literacy: Experience with social media management and online marketplace platforms
- Work Experience: Entry‑level (0–1 year) acceptable, with a strong willingness to learn
- Soft Skills: Positive attitude, strong communication, attention to detail, and ability to multitask in a fast‑paced environment
- Language: Good command of Bahasa Indonesia; English proficiency is a plus
Benefits
- Competitive monthly salary with performance‑based incentives
- Health insurance coverage for the employee
- Paid leave including annual vacation, sick days, and national holidays
- Professional development opportunities, such as training workshops and online courses
- Friendly and collaborative work environment that encourages growth
- Access to modern office facilities, including high‑speed internet and ergonomic workstations
- Transportation allowance or parking facilities for commuting staff
About Company
Our company is a leading player in the retail and e‑commerce sector, renowned for delivering high‑quality products through both physical storefronts and online channels. With a strong emphasis on innovation, customer satisfaction, and employee empowerment, we have cultivated a vibrant workplace culture that values creativity, integrity, and continuous improvement.
We are committed to investing in our talent, providing the tools and training necessary for each team member to excel. As we expand our market presence, the Senior Office Administration Manager will play a crucial role in supporting our operational backbone, ensuring that every administrative process aligns with our strategic goals.
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