Introduction
We are seeking a highly organized and proactive Executive Secretary to join our dynamic corporate team. This pivotal role provides comprehensive administrative support to senior executives, ensuring smooth daily operations and facilitating strategic initiatives across the organization. The ideal candidate will demonstrate a polished professional appearance, exceptional interpersonal skills, and the ability to thrive in fast‑paced, high‑pressure environments while maintaining a flexible work schedule that may include travel outside the city.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate appointments for senior management.
- Prepare, edit, and distribute confidential correspondence, reports, and presentations.
- Arrange domestic and international travel itineraries, including flight bookings, accommodation, and ground transportation.
- Organize and attend meetings, take accurate minutes, and follow up on action items.
- Maintain filing systems—both electronic and paper—and ensure records are up‑to‑date and easily retrievable.
- Handle incoming calls, emails, and visitors with a courteous and professional demeanor.
- Support project teams by tracking deliverables, preparing status updates, and coordinating cross‑functional communication.
- Utilize social media platforms to monitor company mentions, assist with basic content posting, and help manage the corporate brand’s online presence.
- Operate standard office software (MS Office, Google Workspace) and specialized administrative tools efficiently.
- Assist with budgeting and expense reporting, ensuring compliance with company policies.
- Provide ad‑hoc support for special events, corporate gatherings, and executive engagements.
Requirements
- Minimum education: High School Diploma (SMA/SMK) or equivalent; a D3 degree is preferred.
- At least 1 year of proven experience in an executive or senior administrative role.
- Strong computer literacy: proficient with Microsoft Office, email platforms, and internet research.
- Excellent written and verbal communication skills in Bahasa Indonesia; English proficiency is a plus.
- Demonstrated ability to work under pressure, meet tight deadlines, and adapt to changing priorities.
- Willingness to travel outside the city when required.
- Professional appearance, well‑groomed, and capable of representing the company positively.
- Team‑oriented mindset with the capacity to collaborate across departments.
- Familiarity with social media tools and basic content management.
- All genders are welcome to apply; the role is open to both male and female candidates.
Benefits
- Competitive salary package with performance‑based incentives.
- Comprehensive health and dental insurance.
- Flexible working hours and the possibility of remote work on selected days.
- Transportation and travel allowances for out‑of‑city assignments.
- Professional development opportunities, including training workshops and certifications.
- Paid annual leave, sick leave, and public holidays.
- Supportive team environment with regular team‑building activities.
- Access to modern office facilities and ergonomic workstations.
About Company
Our company is a leading player in the manufacturing and services sector, renowned for its innovative approach and commitment to excellence. With a strong market presence spanning multiple regions, we focus on delivering high‑quality products and solutions that meet the evolving needs of our clients. Our corporate culture emphasizes integrity, collaboration, and continuous improvement, fostering an environment where employees can grow both professionally and personally. Join us and become part of a forward‑thinking organization that values each team member’s contribution to our collective success.
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