Introduction
We are seeking a proactive and detail‑oriented Staff General Affairs to join our growing team in Palembang. This role is pivotal in ensuring the smooth operation of daily office activities, managing procurement processes, and overseeing vehicle administration. The ideal candidate will thrive in a fast‑paced environment, demonstrate strong organizational skills, and possess a solid foundation in basic administrative functions.
Responsibilities
- Process internal requests for general office supplies, coordinate purchases, and oversee timely distribution to the respective requestors.
- Conduct market price surveys to benchmark costs, negotiate with vendors, and secure the most cost‑effective solutions.
- Manage all vehicle‑related documentation, including registration (STNK), KIR inspections, insurance renewals, and other regulatory permits.
- Review and verify fuel expense reimbursements, ensuring compliance with company policy and accurate budgeting.
- Draft, negotiate, and maintain rental agreements for company‑owned motorcycles and cars, keeping records up‑to‑date.
- Prepare comprehensive reports on procurement activities, vehicle rentals, fuel usage, and any other relevant operational metrics for senior management.
- Maintain an organized inventory of general warehouse stock, such as office equipment, forms, and miscellaneous supplies; conduct regular stock counts and reorder as needed.
- Assist in coordinating office maintenance, including liaison with building management for repairs, cleaning services, and security arrangements.
- Support event logistics for internal meetings, training sessions, and company gatherings by handling venue booking, catering, and equipment setup.
- Provide exceptional customer service to internal stakeholders, responding promptly to inquiries and resolving issues related to general affairs.
Requirements
- Minimum education: High School Diploma (SMA/SMK) or equivalent.
- Gender: Male (as per current operational needs).
- At least 1 year of relevant experience in general affairs, office administration, or procurement.
- Strong administrative and clerical skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Excellent communication abilities, both written and verbal, in Bahasa Indonesia.
- Demonstrated attention to detail, strong analytical mindset, and ability to manage multiple tasks simultaneously.
- Basic knowledge of vehicle licensing procedures and fuel expense management.
- Ability to work independently, show initiative, and collaborate effectively with cross‑functional teams.
- Professional demeanor, reliability, and a commitment to maintaining confidentiality of company information.
Benefits
- Competitive monthly salary aligned with industry standards.
- Health insurance coverage for employee and eligible dependents.
- Transportation allowance or company‑provided vehicle for official use.
- Paid annual leave, public holidays, and sick leave.
- Opportunities for professional development through training programs and workshops.
- Performance‑based bonuses and recognition awards.
- Friendly and supportive work environment with a focus on work‑life balance.
- Access to modern office facilities, including ergonomic workstations and break areas.
About Company
Our client is a reputable mid‑size enterprise operating in the logistics and distribution sector, with a strong presence in Palembang and the surrounding Sumatra region. The company specializes in the efficient movement of goods, offering comprehensive supply‑chain solutions to a diverse portfolio of customers ranging from manufacturers to retail chains. With a commitment to innovation, safety, and sustainability, the organization continuously invests in technology and talent to stay ahead of market demands.
Employees are the cornerstone of the business, and the company prides itself on fostering a culture of continuous improvement, teamwork, and integrity. By joining the General Affairs team, you will play a vital role in supporting the operational backbone that enables the company to deliver on its promise of reliable service and customer satisfaction.
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