Introduction
We are seeking a proactive and detail‑oriented Administrative Assistant for the Human Resources Department to join our dynamic team at a leading international hotel chain. This role is pivotal in ensuring the smooth operation of HR processes, supporting staff throughout their employment lifecycle, and maintaining the high standards of service that our guests expect. The ideal candidate will have at least two years of relevant experience, a solid foundation in office software, and the ability to communicate fluently in English.
Responsibilities
- Maintain and update employee records in the Human Resources Management System (HRMS), ensuring accuracy and confidentiality.
- Assist with recruitment activities, including posting job advertisements, scheduling interviews, and preparing onboarding materials.
- Coordinate employee training sessions, track participation, and manage related documentation.
- Prepare and distribute regular HR communications such as policy updates, newsletters, and internal announcements.
- Process payroll inputs, attendance sheets, and leave requests while adhering to company deadlines.
- Support the HR team in performance appraisal cycles, gathering data and compiling reports for management review.
- Handle employee inquiries regarding benefits, policies, and procedures with professionalism and empathy.
- Generate ad‑hoc reports using Microsoft Excel and PowerPoint to assist senior HR leadership in strategic decision‑making.
- Monitor compliance with labor laws and internal regulations, flagging any discrepancies for corrective action.
- Provide logistical support for HR events, such as staff meetings, recognition ceremonies, and wellness programs.
Requirements
- Minimum of a high school diploma (SMA/SMK) or equivalent; further education in HR or business administration is a plus.
- At least 2 years of hands‑on experience in a similar administrative HR role within an international hotel chain.
- Strong interpersonal and communication skills, with the ability to interact confidently with staff at all levels.
- Proven ability to work effectively under pressure, prioritize tasks, and meet tight deadlines.
- Computer literacy: proficient in Microsoft Word, Excel, PowerPoint, and familiarity with HR‑specific software.
- Fluency in English, both spoken and written; additional language skills are advantageous.
- All genders are welcome to apply; we value diversity and inclusion.
- Flexibility to work a Monday‑Saturday schedule, 08:00‑17:00, with occasional overtime during peak periods.
- Strong organizational skills, attention to detail, and a proactive problem‑solving mindset.
Benefits
- Competitive salary package aligned with industry standards for international hospitality.
- Comprehensive health and dental insurance covering the employee and eligible dependents.
- Paid annual leave, sick leave, and public holidays in accordance with local labor laws.
- Professional development opportunities, including access to HR certifications and hotel‑industry training programs.
- Employee wellness initiatives such as gym memberships, mental‑health resources, and on‑site relaxation areas.
- Performance‑based bonuses and recognition awards to celebrate outstanding contributions.
- Transportation allowance or company‑provided shuttle service for convenient commuting.
- Opportunities for career progression within the global hospitality network.
About Company
Our organization is a renowned international hotel chain with a presence in over 30 countries, celebrated for delivering exceptional guest experiences and fostering a collaborative work environment. We pride ourselves on a culture that values integrity, continuous learning, and diversity. As part of our commitment to excellence, we invest heavily in our people, providing the tools, training, and support needed to thrive in a fast‑paced hospitality setting. Joining our HR team means becoming an integral player in shaping a workforce that upholds our brand’s reputation for service excellence worldwide.
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