Introduction
We are seeking a diligent and organized Administrator Apoteker Penanggung Jawab to join our growing pharmacy operations team. This role is essential for maintaining the integrity of our customer order documentation, ensuring compliance with pharmaceutical regulations, and supporting the seamless flow of invoicing and archival processes. The successful candidate will work closely with pharmacists, sales staff, and compliance officers to guarantee that every transaction is accurately recorded and readily retrievable.
Responsibilities
- Manage and systematically archive all customer order documents (Surat Pesanan, SPPS) and copies of sales invoices.
- Print, sort, and categorize invoices by product type, including pharmaceutical (Farma), medical equipment (Alkes), and compounded preparations (CPO).
- Verify that every pharmaceutical invoice is accompanied by the appropriate customer order documentation before filing.
- Maintain a clean, orderly, and fully compliant filing system that adheres to internal policies and external regulations such as CDOB and BPOM guidelines.
- Utilize Microsoft Office tools—especially Excel and Word—to create tracking spreadsheets, generate summary reports, and draft correspondence.
- Assist the pharmacy management team in preparing audit-ready documentation and respond to internal or regulatory inquiries regarding archived records.
- Continuously seek improvements in filing procedures, suggesting digitization or workflow automation where appropriate.
- Provide backup support during peak periods, ensuring that all invoicing and documentation tasks are completed within the designated work hours of Monday through Saturday, 08:00‑17:00.
Requirements
- Education: Minimum Bachelor’s degree (S1) in Business Administration, Pharmacy Management, or a related field.
- Experience: At least 1 year of experience in administrative, clerical, or archival roles, preferably within a pharmacy, medical device, or healthcare setting.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning specialized inventory or document‑management software.
- Attention to Detail: Demonstrated ability to work meticulously, keep records orderly, and spot inconsistencies before they become issues.
- Regulatory Knowledge: Basic understanding of CDOB (Center for Drug and Food Administration) and BPOM (Indonesian Food and Drug Authority) regulations is highly advantageous.
- Personal Attributes: Strong organizational habits, a proactive mindset, excellent communication skills, and a genuine enthusiasm for administrative work.
- Gender: Open to all genders.
- Age: No maximum age limit; we value experience and capability above all.
Benefits
- Competitive salary package with performance‑based incentives.
- Comprehensive health insurance covering medical, dental, and vision care.
- Paid annual leave, public holidays, and additional days off for religious observances.
- Professional development opportunities, including workshops on regulatory compliance and advanced office software.
- Supportive work environment with a collaborative team culture.
- Access to on‑site cafeteria and transportation allowances for commuting.
- Potential career progression into senior administrative or compliance coordination roles.
About Company
Our company is a leading distributor of pharmaceutical products, medical equipment, and compounded preparations across the region. With a commitment to quality, safety, and customer satisfaction, we adhere strictly to national health regulations and international best practices. Our mission is to improve public health outcomes by ensuring that healthcare providers receive reliable, timely, and compliant supplies. We pride ourselves on fostering a culture of continuous improvement, where every employee contributes to the collective success and upholds the highest standards of integrity.
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