Introduction
We are seeking a highly organized and detail‑oriented Administrator – Research & Development (R&D) to join our dynamic team. This role is pivotal in ensuring that the R&D department operates smoothly, from meticulous document control to seamless coordination of trials and product registrations. The ideal candidate will be a proactive female professional with a strong background in administrative support within manufacturing or laboratory environments, and a passion for contributing to innovative product development.
Responsibilities
- Maintain and archive all R&D documentation, including formulation records, trial reports, Certificates of Analysis (CoA), and Material Safety Data Sheets (MSDS).
- Enter, update, and audit the product formulation database, guaranteeing data integrity and traceability.
- Coordinate procurement of laboratory raw materials by preparing purchase requisitions, tracking purchase orders, and liaising with the purchasing department.
- Schedule and manage R&D trial calendars, meeting agendas, and internal workshops, ensuring all stakeholders are informed and prepared.
- Prepare and compile regulatory submission packages for product registration with BPOM (Indonesian Food and Drug Authority) and SNI (National Standard Institution).
- Generate monthly R&D performance reports, highlighting key metrics, budget consumption, and project milestones.
- Oversee the distribution of product samples to customers and internal teams, maintaining a clear log of shipments.
- Collaborate closely with Purchasing and Finance to monitor the R&D budget, forecast expenditures, and support cost‑control initiatives.
- Implement and improve filing systems, both physical and electronic, to enhance document retrieval speed and compliance with ISO standards.
- Support cross‑functional teams during audits and inspections by providing accurate and timely documentation.
Requirements
- Female candidates, maximum age 28 years.
- Minimum education: D3/S1 in Administration, Management, Chemistry, or a related field.
- At least 1 year of experience as an administrative assistant, preferably in a manufacturing or laboratory setting.
- Advanced proficiency in Microsoft Excel (pivot tables, complex formulas, data management) and strong data‑driven mindset.
- Excellent command of Microsoft Word for creating and formatting technical documents.
- Demonstrated ability to manage databases, perform accurate tracking, and generate comprehensive reports.
- Highly organized, detail‑oriented, and capable of maintaining strict filing and document‑control procedures.
- Strong communication skills, both written and verbal, with the ability to multitask across several projects simultaneously.
- Familiarity with ERP systems such as Odoo is a plus.
- Additional advantage: prior experience with R&D or QA administration, and knowledge of BPOM product registration processes.
Benefits
- Competitive salary package with performance‑based incentives.
- Comprehensive health insurance covering employee and immediate family.
- Annual paid leave, sick leave, and maternity leave in accordance with Indonesian labor law.
- Professional development opportunities, including training on ERP systems, regulatory affairs, and advanced Excel techniques.
- Flexible working hours with a Monday‑Saturday schedule (08:00 – 17:00) and occasional remote work options.
- Employee wellness programs, including gym membership subsidies and mental‑health support.
- Transportation allowance or company‑provided shuttle service.
About Company
Our company is a leading innovator in the consumer goods sector, renowned for delivering high‑quality cosmetics, personal care, and nutraceutical products to the Indonesian market and beyond. With a robust R&D pipeline, we invest heavily in scientific research, sustainable sourcing, and cutting‑edge formulation technology. Our collaborative culture encourages continuous learning, cross‑departmental teamwork, and a commitment to regulatory excellence. Joining our team means contributing to products that improve everyday lives while growing your career in a forward‑thinking, supportive environment.
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