Introduction
We are seeking a proactive and detail‑oriented Staff General Affair – Administration & Operations to join our dynamic team. This pivotal role ensures that the day‑to‑day functions of the office run smoothly, supporting both internal staff and external partners. The successful candidate will be responsible for managing office supplies, maintaining organized documentation, overseeing facility services, and coordinating logistics with vendors and building management. If you thrive in a fast‑paced environment, possess strong communication skills, and enjoy multitasking across administrative functions, we invite you to apply.
Responsibilities
- Manage office consumables (ATK), inventory, and equipment through regular stock‑taking, requisition processing, and distribution, including monitoring photocopier meter billing.
- Maintain an orderly filing system for invoices, vouchers, receipts, and other critical documents, ensuring easy retrieval and compliance with record‑keeping policies.
- Oversee the functionality of office facilities, including pantry supplies, cleanliness standards, and basic maintenance requests.
- Coordinate inbound and outbound document shipments via reputable couriers, tracking deliveries and handling any issues that arise.
- Support procurement activities by preparing purchase requests, obtaining quotations, and assisting in vendor negotiations.
- Serve as the primary liaison with vendors and building management, scheduling services, resolving disputes, and ensuring contractual obligations are met.
- Conduct periodic audits of office assets and report discrepancies to senior management.
- Assist with additional general‑affair tasks as needed, such as event logistics, employee onboarding paperwork, and health‑safety compliance checks.
Requirements
- Educational background: Minimum D3/D4 (associate or bachelor degree) in Business Administration, Management, or a related field.
- At least 2 years of proven experience in General Affairs, office administration, or facilities management.
- Strong command of MS Office (Word, Excel, PowerPoint) and familiarity with office administration software.
- Excellent communication skills—both written and verbal—and the ability to interact professionally with internal teams and external partners.
- Highly organized, meticulous, and capable of handling multiple tasks simultaneously without compromising quality.
- Experience managing vendor relationships, negotiating contracts, and coordinating service deliveries is preferred.
- Understanding of procurement processes, including requisition, purchase order creation, and receipt of goods/services.
- Ability to work independently, prioritize workloads, and meet deadlines in a Monday‑to‑Friday schedule (08:00‑17:00).
- Core soft skills: problem‑solving, time‑management, negotiation, and a proactive attitude toward continuous improvement.
Benefits
- Competitive salary package with performance‑based incentives.
- Comprehensive health insurance covering medical, dental, and vision care.
- Paid annual leave, sick leave, and national holidays.
- Professional development allowance for training, certifications, or conferences.
- Employee assistance program and wellness initiatives.
- Opportunities for career growth within a fast‑expanding organization.
About Company
Our company is a leading player in the industry, recognized for its innovative approach and commitment to excellence. With a collaborative culture that values transparency, integrity, and employee empowerment, we strive to create a supportive environment where talent can flourish. We invest in modern office infrastructure, cutting‑edge technology, and continuous learning programs to ensure our teams remain competitive and motivated. Join us to be part of a forward‑thinking organization that makes a tangible impact on its clients and the community.
Interested in this position?
Take the next step in your career and apply for this role today.
Apply Now