Introduction
We are seeking a detail‑oriented Administrator Pengelolaan Faktur to join our fast‑growing distribution team. In this role you will be the central point of contact for all physical invoice handling, ensuring that sales invoices are accurately printed, verified, and tracked from the moment they leave the sales office until they are received by the Accounts Receivable department. The position operates within a dynamic environment where timely and error‑free invoicing directly impacts cash flow, customer satisfaction, and overall operational efficiency.
Working Monday through Saturday, from 08:00 to 18:00, you will collaborate closely with sales administrators, warehouse supervisors, drivers, and the finance team. Your meticulous approach will help the company maintain strong financial controls and support rapid business growth.
Responsibilities
- Ensure that every physical invoice generated by the sales administration team is printed and ready for distribution each business day.
- Cross‑verify printed invoices against the electronic system to confirm accuracy before handing them to the warehouse manager.
- Monitor the movement of invoices carried by drivers, tracking each document from dispatch to return, and promptly resolve any discrepancies.
- Generate daily reports highlighting invoices that were not delivered, delayed, or returned, and communicate findings to relevant stakeholders.
- Confirm that all invoices forwarded to the Accounts Receivable (AR) team are free of pending items, returns, or outstanding issues.
- Prepare cash invoice summaries and submit them to the branch manager each day, supporting cash flow forecasting.
- Maintain a well‑organized filing system for both electronic and hard‑copy invoices to facilitate audits and regulatory compliance.
- Collaborate with the finance department to reconcile invoice data with payment records, identifying and correcting mismatches.
- Assist in the continuous improvement of invoicing procedures, suggesting automation opportunities and process optimizations.
- Provide training and guidance to junior staff on proper invoice handling and documentation standards.
Requirements
- Minimum education: SMA/SMK or equivalent.
- Age limit: up to 35 years.
- Gender: all genders are welcome.
- At least 1 year of experience in administrative, accounting, or invoice management roles.
- Strong knowledge of basic accounting principles and document control.
- Excellent organizational skills with a keen eye for detail.
- Proficiency in Microsoft Office, especially Excel, and familiarity with ERP or invoicing software.
- Effective communication skills to interact with sales, warehouse, drivers, and finance teams.
- Problem‑solving mindset; ability to act quickly when invoice discrepancies arise.
- Reliability and punctuality, given the critical daily nature of the tasks.
Benefits
- Competitive monthly salary with performance‑based bonuses.
- Health insurance coverage for employee and immediate family.
- Paid annual leave and additional leave for religious or cultural observances.
- Opportunities for professional development, including accounting and ERP training.
- Transportation allowance or company‑provided shuttle service for the Monday‑Saturday schedule.
- Supportive work environment that encourages teamwork and continuous improvement.
About Company
Our company is a leading distributor of consumer goods across the region, with a strong focus on efficiency, reliability, and customer service. We operate a network of warehouses and sales offices that serve thousands of retail partners daily. By leveraging modern technology and a dedicated workforce, we maintain a reputation for timely deliveries and accurate financial practices. Joining our team means becoming part of a forward‑thinking organization that values integrity, innovation, and the professional growth of its employees.
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