Introduction
We are seeking a dynamic and detail‑oriented Office Administration Coordinator to join our growing team in Kopo, Kabupaten Bandung. This full‑time position offers a stable Monday‑to‑Friday schedule (08:00 – 17:00) and is ideal for a motivated young professional who thrives in a fast‑paced office environment. The role focuses on streamlining administrative processes, supporting internal communication, and leading a small team to ensure seamless daily operations.
Responsibilities
- Coordinate daily office activities, including scheduling meetings, managing calendars, and organizing travel arrangements for staff.
- Maintain and update office documentation, filing systems, and digital records using Microsoft Office and cloud‑based storage solutions.
- Serve as the primary point of contact for internal and external communications, drafting emails, memos, and reports with a professional tone.
- Lead a small administrative team, assigning tasks, monitoring progress, and ensuring deadlines are met.
- Prepare and present weekly status reports to senior management, highlighting key performance indicators and any operational bottlenecks.
- Assist in the preparation of presentations and marketing collateral using tools such as Canva, ensuring brand consistency.
- Analyze basic web‑based data to support decision‑making, such as tracking office supply usage, visitor logs, and event attendance.
- Facilitate internal coordination between departments, ensuring that information flows smoothly and projects stay on track.
- Handle confidential information with discretion, adhering to company policies and data protection regulations.
- Continuously seek process improvement opportunities, proposing and implementing efficient workflows.
Requirements
- Female candidate, maximum age of 26 years.
- Minimum education: D3/D4 (Associate or Bachelor’s degree), preferably in Communications or a related field.
- At least 1 year of proven experience in an administrative or office coordination role.
- Strong verbal and written communication skills, with excellent interpersonal abilities.
- High level of initiative, diligence, and the ability to multitask effectively under pressure.
- Leadership potential: capable of managing team schedules, delegating tasks, and fostering collaboration.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable using email platforms.
- Basic knowledge of design tools such as Canva and experience with web‑based data analysis is a plus.
- Readiness to start work immediately and a willingness to work on-site in Kopo, Kabupaten Bandung.
Benefits
- Competitive monthly salary aligned with market standards for entry‑level administrative roles.
- Health insurance coverage after the probation period.
- Paid annual leave and official public holidays.
- Opportunities for professional development, including workshops on advanced Microsoft Office, data analysis, and leadership training.
- Supportive work environment with a focus on teamwork, mentorship, and clear career progression pathways.
- Transportation allowance for commuting to the Kopo office.
- Access to company‑wide events and community outreach programs.
About Company
Our organization is a mid‑size enterprise operating within the manufacturing and services sector in West Java. We pride ourselves on fostering a collaborative culture that values innovation, accountability, and continuous improvement. With a strong commitment to employee growth, we provide a platform where young professionals can develop their skills, take on increasing responsibilities, and contribute meaningfully to the company’s success. By joining our team, you will become part of a forward‑thinking organization that supports work‑life balance while delivering high‑quality products and services to our customers.
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