Introduction
The Koordinator Dukungan Administrasi plays a pivotal role in ensuring the smooth operation of our office’s daily functions. Reporting directly to the Operations Manager, this position is responsible for coordinating administrative activities, maintaining accurate records, and providing essential support to various departments. The ideal candidate will demonstrate strong organizational abilities, a keen eye for detail, and a proactive attitude toward problem‑solving in a fast‑paced environment.
Responsibilities
- Manage inbound and outbound correspondence, including emails, letters, and packages, ensuring timely distribution to the appropriate stakeholders.
- Maintain and update filing systems—both physical and digital—to guarantee easy retrieval of contracts, tax documents, and employee records.
- Coordinate meeting schedules, prepare agendas, and take accurate minutes for departmental and cross‑functional meetings.
- Assist the finance team with basic tax-related paperwork, such as preparing tax invoices, monitoring withholding tax submissions, and ensuring compliance with local regulations.
- Process employee attendance, leave applications, and overtime records, feeding the data into the HR information system.
- Monitor office supplies inventory, negotiate with vendors, and place purchase orders to keep the workplace fully equipped.
- Provide front‑desk support, greet visitors, and manage phone calls, directing inquiries to the correct department with professionalism.
- Support the preparation of internal reports, performance dashboards, and presentations for senior management.
- Identify opportunities for process improvements, propose workflow optimizations, and assist in implementing new administrative tools.
- Uphold confidentiality standards when handling sensitive employee and company information.
Requirements
- Education: Minimum high school diploma (SMA/SMK) or equivalent.
- Gender: Open to all genders; however, the current posting emphasizes a preference for female candidates aged 22‑30.
- Experience: At least 2 years of proven experience in an administrative or clerical role, preferably within a medium‑size enterprise.
- Tax Knowledge: Familiarity with Indonesian tax regulations (e.g., PPh 21, PPN) is highly desirable.
- Core Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint) and basic accounting software.
- Soft Skills: Strong communication, honesty, discipline, accountability, and the ability to multitask under tight deadlines.
- Work Schedule: Monday to Saturday, 08:00 – 17:00, with occasional overtime during peak periods.
Benefits
- Competitive monthly salary with performance‑based incentives.
- Comprehensive health insurance covering medical, dental, and vision care.
- Paid annual leave, sick leave, and public holidays in accordance with Indonesian labor law.
- Professional development budget for training courses, certifications, and seminars.
- Transportation allowance or company‑provided shuttle service.
- Team‑building activities, employee recognition programs, and a supportive work culture.
About Company
Our organization is a dynamic player in the manufacturing and distribution sector, serving a broad client base across Southeast Asia. With a commitment to quality, sustainability, and continuous improvement, we have grown steadily over the past decade. We value our employees as the cornerstone of our success and invest heavily in their growth, fostering an environment where initiative, teamwork, and innovation are rewarded. Joining our team means becoming part of a forward‑thinking company that encourages personal development while delivering exceptional service to our customers.
Interested in this position?
Take the next step in your career and apply for this role today.
Apply Now