Introduction
We are seeking a diligent Admin Finance Department Operations Coordinator to join our dynamic team. This role is pivotal in ensuring the smooth flow of financial information, supporting both day‑to‑day transactions and strategic reporting. The ideal candidate is a detail‑oriented professional who thrives in a fast‑paced environment, possesses solid foundational knowledge of accounting principles, and can collaborate effectively across departments.
Responsibilities
- Record Financial Transactions: Accurately log all incoming and outgoing cash movements, input data into the accounting system, and maintain up‑to‑date transaction logs.
- Document Management: Archive invoices, receipts, payment proofs, and other financial documents in an organized filing system, ensuring quick retrieval for audits or internal reviews.
- Prepare Simple Financial Reports: Generate daily cash‑in and cash‑out summaries, assist in the preparation of monthly financial statements, and provide basic variance analysis for management.
- Process Payments: Compile vendor payment batches, verify invoice accuracy against purchase orders, and coordinate timely disbursements to suppliers.
- Financial Reconciliation: Match recorded transactions with bank statements, identify discrepancies, and resolve issues in collaboration with the accounting team.
- Support Tax Administration: Gather required documentation for periodic tax filings, help prepare supporting schedules, and liaise with external tax consultants as needed.
- Cross‑Functional Coordination: Communicate financial data and requirements to accounting, purchasing, and management teams, ensuring alignment on budgets and cash flow forecasts.
- Deadline Management: Prioritize tasks to meet strict reporting cycles, month‑end close dates, and vendor payment schedules.
- Continuous Improvement: Suggest and implement process enhancements to increase efficiency, reduce errors, and strengthen internal controls.
Requirements
- Minimum education: High School Diploma (SMA/SMK) or equivalent; preferably a background in Economics, Accounting, Financial Management, or Administration.
- Gender preference: Female candidates are encouraged to apply.
- At least 1–2 years of hands‑on experience in finance or administrative roles.
- Proficiency in Microsoft Excel, including basic formulas, data aggregation, and report generation.
- Fundamental understanding of bookkeeping and basic accounting concepts.
- Exceptional attention to detail, high level of integrity, and strong sense of responsibility.
- Ability to work under pressure and meet tight deadlines.
- Effective communication skills, both written and verbal, to interact with internal teams and external partners.
- Organizational skills for managing document archives and ensuring compliance with company policies.
Benefits
- Competitive salary with regular performance reviews.
- Health insurance coverage for employee (and optional family plan).
- Paid annual leave, sick leave, and public holidays.
- Professional development allowance for training, certifications, or workshops.
- Modern office environment with a supportive team culture.
- Opportunity for career advancement into senior finance or supervisory positions.
- Transportation allowance or parking facility for convenient commuting.
About Company
Our organization operates in a fast‑growing sector, delivering high‑quality products and services to a diverse client base. We pride ourselves on fostering a collaborative workplace where continuous learning and innovation are encouraged. With a solid financial foundation and a clear vision for future expansion, we invest in talent that can help us maintain fiscal discipline while supporting strategic growth initiatives.
Joining us means becoming part of a team that values transparency, accountability, and mutual respect. We offer a stable yet dynamic environment where your contributions directly influence the company’s success and your own professional development.
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